Grants/Contract Specialist

La Clínica de La Raza Inc.; Oakland, Northern (CA, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

La Clinica de La Raza Inc. is seeking a grants administrator to oversee financial analyses and grant reporting under the controller's supervision.

You will coordinate with staff and funders to manage reporting schedules, drawdowns, and allocations across multiple contracts. This role requires coordinating with project managers, ensuring compliance with grant requirements, and delivering timely financial reports to leadership.

Qualifications

• Bachelor's degree in Accounting, Business, Public Administration, Health, or Public Health.
• Four years of grants management assistance experience in public or private sectors.
• Experience with grant administration and reporting requirements is essential.
• Experience in preparing A/P, A/R, bank reconciliation and reports.

Responsibilities

• Coordinate grant reporting activities with staff and external funding agencies.
• Create new financial reports and develop invoice reports in Excel and accounting programs.
• Prepare monthly invoices/reports and obtain signatures as required by the grantor.
• Prepare quarterly and annual reports, including federal draw worksheets and online draws.
• Provide financial reports to CFO and managers and monitor grant budget variances.
• Record cash receipts, review allocations for grant budgets, and adjust G/L as needed.
• Assist Development by recording revenue/expenses for fundraisers and projects.

Skills

Excel

Grant reporting

Budget analysis

Accounting software

Education

Bachelor's degree in Accounting

Tools

Accounting Software

ERP systems

Job description

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Who we are

La Clinica de La Raza is a Non-profit, community-based health center established in 1971 to address health barriers and create better lives for the underserved. We have proudly grown into 35 sites across Alameda, Contra Costa, and Solano County. To learn more about our history, click here: Our History - La Clinica or visit our website at www.laclinica.org .

Job Summary:

Under general supervision of the controller. The position is responsible for providing financial analyses and grants administration assistance, ensuring accurate and effective financial management of grants and contracts. Coordinate grant reporting activities with LCDLR staff, and external funding agencies to collect progress reports or closeout data; and coordinate efforts with project managers, supervisors, and accountant staff to manage grants according to granting agency regulations.

Major Areas of Responsibility, include but are not limited to:

Duties/Responsibilities:

• Creates new financial reports and develops invoice reports on Excel and other Accounting Programs.
• Updates Funder/Biller reports with new grants and records invoices/reports when completed on the Funder/Biller report.
• Prepares monthly invoices/reports based on due dates as mandated in contract files; obtains signatures on invoices as authorized by the Grantor, makes copies of all signed invoices and creates a file for hard copies of all report/invoices and emails all reports monthly to managers/supervisors as well as the planner who is responsible for that specific contract.
• Prepares all quarterly as well as annual reports that are required. This includes preparing worksheets for federal draw as well as performing the draw-down on-line.
• Provides assistance to managers and supervisors by keeping them informed when grant expenses are over/under the grant budget, informs them when payroll action forms need to be generated to change allocation based on grant allocation, and additionally provides financial reports to CFO and managers as needed.
• Records cash receipts information on the Funder/Biller report; reviews P/R allocations to assure accuracy according to the grants budget.
• Makes all necessary G/L adjustments to grant revenue, A/R, deferred revenue and expenses, prepares schedules for annual audit and any other grant related audits as needed.
• Assists Development Department by recording revenue and expenses for fundraisers.
• Records all revenues and expenses for construction/special projects.
• Other as assigned by supervisor.

Knowledge, Skills, and Abilities:

• Knowledge of standard regulations and principles of grant programs and standard budgeting and budget analysis.
• In order to be successful in the position the individual must possess the following skills; working independently; assessing and prioritizing multiple tasks, projects and demands; designing and laying out of technical documents and merging text and graphics; working within deadlines to complete projects and assignments; establishing and maintaining effective work relationships with internal and external entities; operating a personal computer utilizing a variety of software applications, including Excel, Word and other Accounting Software.
• Ability to learn and retain a large number of rules and regulations and apply these on a consistent basis.
• Ability to communicate clearly and effectively with staff as well as vendors.
• Ability to work across cultures and demonstrate support of diversity, equity and inclusion.

Education and Experience:

• Bachelor's degree in Accounting, Business, Public Administration, Health, or Public Health preferred; an equivalent combination of training and or experience may be substituted for Bachelor's degree.
• Four years of grants management assistance experience in public or private sector required.
• Experience with grant administration and reporting requirements is essential.
• Experience in preparing A/P, A/R, bank reconciliation and reports essential.

Physical Requirements:

• Remaining in a stationary position, often standing, or sitting for prolonged periods
• Bending/lifting, pushing/pulling, adjusting, or moving objects up to 15 pounds in all directions
• Repeating motions that may include the neck, wrists, hands and/or fingers.
• Upper extremity demands: Reaching above shoulder and/or below waist.