Grants Contract Coordinator

Louisville Metro Government; Louisville (KY); On-site; USD 60,000 - 85,000; Full time

Job summary

Louisville Metro Government is seeking a grant professional to coordinate the preparation of contract grant proposals for vendors and ensure compliance with grant funding source policies. This position operates with limited supervision, develops budgets, monitors reporting to funding agencies, and supports grant administration across departments to maximize funded activities.

Qualifications include a bachelor's degree and several years in grant writing or accounting, with strong analytical and

Qualifications

• Bachelor’s degree in accounting, finance, education, business or public administration or related discipline.
• Three (3) years of grant writing, grant accounting, grant administration, or finance experience.
• Equivalent combination of education, training, and experience may be substituted.

Responsibilities

• Explains and clarifies budget entries to auditors and grant authorities.
• Develops and implements grant policies and procedures.
• Represents the department to grant funding agencies and the public.
• Coordinates development and preparation of grant applications (budgets, documents, reports).
• Consults with departments to discuss grant budgets, operations and activities.
• Monitors grant accounting and prepares reports to funding agencies.

Skills

Grant writing

Budgeting

Grant administration

Financial reporting

Communication

Education

Bachelor’s Degree in Accounting, Finance, Education, Business or Public Administration or related discipline

Job description

Summary Objective

The purpose of this position is to coordinate the preparation of contract grant proposals for vendors. Ensure proposals are in accordance with grant funding source policies and criteria.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Explains and clarifies budget entries to auditors and examining and grant funding authorities.
• Develops and implements grant policies and procedures.
• Represents the department to grant funding agencies and the public to provide information and answer questions concerning grant programs, budget, activities and policies and procedures.
• Coordinates the development and preparation of grant applications for funding including budgets, supporting documents and special reports.
• Consults with departments to discuss grant budgets, operations and activities.
• Monitors the grant accounting function including preparation of reports to funding agencies, and grant compliance.
• Researches information and collects data on grant opportunities.
• Provides technical assistance and instruction concerning grant report writing techniques, grant funding sources, and how to prepare progress reports to comply with approved grant requirements and evaluation procedures.
• Researches accounting records to determine financial resources required to implement contract grant programs and submits recommendations for budget allocations.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Accounting, Finance, Education, Business or Public Administration or related discipline.
• Three (3) years of grant writing, grant accounting, grant administration, or finance experience.

EQUIVALENCY

• An equivalent combination of education, training, and experience may be substituted.

OTHER MINIMUM REQUIREMENTS

• None.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.