Grants & Budget Manager – Research Programs

California Institute of Technology; Pasadena (CA); On-site; USD 93,000 - 112,000; Full time

Benefits offered by this job

Tuition reimbursement

Comprehensive benefits package

Onsite counseling

Job summary

California Institute of Technology in Pasadena seeks a Grant Manager to oversee application and fiscal management of federal and private research grants for Chemistry and Chemical Engineering faculty and groups. You will perform pre- and post-award activities, manage budgets, and ensure compliance with budgets and regulations.

The role requires facilitating proposals, generating financial projections, and communicating policies to investigators.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of work-related experience in grant management.
• Basic knowledge of accounting principles.
• Strong analytical skills.
• Ability to communicate effectively, both orally and in writing.
• Exercise good judgment, diplomacy, and patience.
• Use a computer proficiently for word processing, databases, spreadsheets, and online research.

Responsibilities

• Assist faculty in applying for new and continued support of grants.
• Review and/or prepare certain non-scientific portions of proposals.
• Develop budget information for proposals; recommend corrections to proposals and budgets and identify administrative issues requiring further review.
• Interpret and communicate Institute and awarding agency policies and procedures, as well as agency regulations to principal investigators.
• Track, communicate, and coordinate grant application deadlines, agency reports, and other award-related requests with principal investigators.
• Develop and generate periodic reports on the status of research and discretionary accounts, including summaries, detailed expenditures, and available balances.
• Advise faculty of potential problems and provide recommendations for corrective action.
• Prepare financial projections for principal investigators with emphasis on preventing overspending.
• Monitor award account balances, expiration dates, and major changes in budget, and keep principal investigators informed.
• Advise faculty on funding possibilities, federal or private.
• Process requests from principal investigators for various administrative actions, including pre-award costs and no-cost extensions.
• Prepare and process new accounts, including preparing account set-up requests, and check that awards are correctly entered into Oracle and related Division and Institute database systems.
• Verify, authorize, and/or enter transactions related to grant maintenance.
• Notify principal investigator and Division Administrator or Division Chair of any spending not in conformance with Division, Institute, or granting agency policies and of related anticipated consequences.
• Interact with Project Accounting on matters of award administration during the funding period and on award closures at the termination of the funding period.
• Perform closeout of awards in conjunction with Project Accounting.
• Coordinate effort reporting for each research group, on a semi-annual basis or as requested.
• Perform other duties as assigned.

Skills

Analytical skills

Communication

Computer proficiency

Accounting basics

Judgment & diplomacy

Education

Bachelor's degree or equivalent

Tools

PAMS

NSF Fastlane

Grants.gov

DARPA TFIMS

Oracle

Huron

Job description

California Institute of Technology in Pasadena seeks a Grant Manager to oversee application and fiscal management of federal and private research grants for Chemistry and Chemical Engineering faculty and groups. You will perform pre- and post-award activities, manage budgets, and ensure compliance with budgets and regulations.

The role requires facilitating proposals, generating financial projections, and communicating policies to investigators.