Grants Assistant

Inside Philanthropy; Middletown, Northern (CT, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) plan with employer match

Generous PTO, sick leave, and state &f

Job summary

CT Humanities (CTH), a state affiliate of the National Endowment for the Humanities located in Middletown, Connecticut, seeks a full-time (37.5 hours) grants assistant.

The grants assistant provides support to grants staff, including meeting coordination, communication with grantees, recording and transcribing meeting minutes, and data entry. The role also supports program staff and coordination of meetings with external partners.

Qualifications

• Strong written and verbal communication skills.
• Strong computer skills with MS Word, Excel, SharePoint, Teams and PowerPoint.
• Desire to work with diverse communities and organizations.

Responsibilities

• Manage the general grants inbox and route queries to the grants team.
• Coordinate and schedule meetings with external stakeholders.
• Assist applicants with questions and updates to grant accounts.
• Process grant applications and maintain accurate records in the grants database.
• Organize digital and paper files and prepare follow-up materials.
• Plan and support in-person committee meetings, including location, food, and setup.
• Record, transcribe, and proofreading meeting minutes.
• Support program staff with meeting prep and logistics.

Skills

Written communication

Diversity engagement

Tools

Microsoft Word

Excel

SharePoint

Teams

PowerPoint

Job description

CT Humanities (CTH), a state affiliate of the National Endowment for the Humanities located in Middletown, Connecticut, seeks a full-time (37.5 hours) grants assistant.

Our mission: To cultivate, invest in, and advocate for the cultural sector in Connecticut through funding, programs, and collaboration.

Position Summary

The grants assistant provides support to grants staff. Duties include meeting coordination; communication with grantees; recording and transcribing meeting minutes; and data entry.

Core Responsibilities

Grants Support

• Manage the general grants inbox, respond to queries, and assign consults with the appropriate person on the grants team and invite programs staff when appropriate
  • Connect queries to appropriate resources at CTH or other partner organizations as needed
• Coordinate/schedule meetings for staff with external stakeholders
• Assist applicants with logistical questions and updates to applicant accounts in the grants database
• Process applications in grants database and ensure organization records are accurate
• Organize digital and paper files
• Process grant follow ups (reports, forms, etc.) and bring questions and/or approval requests to grant leads
  • Supply information to communications team and others as needed
• Plan for, setup, and breakdown in-person committee meetings
  • Find a location for in-person meetings
  • Order food
  • Set up and break down meeting on site
  • Record, transcribe, and proofread meeting minutes

Other Duties: Program Support

• Support other staff with meeting preparation, setup, and breakdown as needed

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Qualifications

• Strong written and verbal communication skills
• Strong computer skills (Experience with Microsoft Word, Excel, SharePoint, Teams and PowerPoint)
• Desire to work with diverse communities, peoples, and organizations

Words that Describe You

• Organized and attention to detail
• Courteous and respectful
• Knowledge and interest in social justice, historical and contemporary cultural narratives and/or explorative storytelling is a plus

Requirements

• Ability to travel in-state occasionally (5% of time)
• Occasional attendance at events/meetings outside regular business hours

Benefits

• Medical, dental, and vision coverage
• 403(b) plan with employer match
• Generous PTO, sick leave, and state and federal holidays
• Life, AD&D, and long-term disability insurance
• Employee Assistance Program (EAP)
• Paid parking for in-office days
• Hybrid work environment

CTH’s workdays are 9:00am to 5:0pm, Monday through Friday with room for flexibility in employee schedules. The grants assistant will work both remotely and onsite at CTH’s Middletown office. The grants assistant will work with the assistant director to create their in-office schedule upon hiring.

CT Humanities values and promotes inclusion, diversity, equity, and access (IDEA) in our workplace, on our board, with our partners, and through our funding. People from BIPOC, LGBTQIA+, and/or other underrepresented communities are strongly encouraged to apply.

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