Grants and Program Project Manager

Jobtailor; Albuquerque (NM); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in Albuquerque, NM is seeking a Grants and Operations professional to develop and execute program operation plans for restricted and unrestricted philanthropic funding and major grants. You will lead multiple projects, assign roles, track progress, and ensure timely completion.

You will disseminate information about deliverables, policies, and procedures through grant kick-off meetings and cross-departmental communication, and manage grant documentation across NMILC’s technology

Qualifications

• Bachelor’s degree or equivalent combination of four years of relevant experience and education.
• Strong organizational and time management skills.
• Ability to manage multiple projects and meet deadlines.
• Detail-oriented with high-quality work and minimal review.
• Excellent writing, research, analytical and verbal communication skills.
• Proficiency in Microsoft Office and related software.
• Knowledge of immigration legal services or nonprofit grant administration preferred.

Responsibilities

• Develop and execute program operation plans for restricted and unrestricted philanthropic funding and major grants and contracts.
• Lead multiple projects simultaneously, assign roles, track progress, and ensure timely completion.
• Disseminate information about program deliverables, modifications, policies, and procedures through grant kick-off meetings and cross-departmental communication.
• Manage grant documentation and file storage across NMILC’s technology infrastructure.
• Design improvements in NMILC’s LegalServer online case management database and Case Management Manual.
• Implement grant administrative requirements, including trainings, license renewals, and personnel document updates.
• Track program feedback on grant matters to inform future grant applications and renewals.
• Coordinate funder communications regarding grant requirements and documentation.
• Coordinate funder site visits, assign roles, and lead preparations.
• Prepare grant award modifications and budget modification narratives, and coordinate submissions.
• Prepare grant reports independently or collaboratively.
• Track and compile program data for internal evaluation and funder reporting.
• Collaborate on drafting contract-required policies.
• Support internal reviews and improvements of grant management practices, processes, and policies.
• Support transitioning grants management practices and data into Fluxx GrantSeeker.
• Participate in and co-lead weekly Grants and Operations team meetings.
• Represent the Grants and Operations teams in all-staff and program team meetings.

Skills

Grant Management

Project Coordination

Data Collection

Policy Development

Communication Skills

Attention to Detail

Proficiency in MS Office

Research & Writing

Education

Bachelor’s degree or equivalent

Tools

Fluxx GrantSeeker

LegalServer

Microsoft Office

Job description

• Develop and execute program operation plans for restricted and unrestricted philanthropic funding and major grants and contracts
• Lead multiple projects simultaneously, assign roles, track progress, and ensure timely completion
• Disseminate information about program deliverables, modifications, policies, and procedures through grant kick-off meetings and cross-departmental communication
• Manage grant documentation and file storage across NMILC’s technology infrastructure
• Design improvements in NMILC’s LegalServer online case management database and Case Management Manual
• Implement grant administrative requirements, including trainings, license renewals, and personnel document updates
• Track program feedback on grant matters to inform future grant applications and renewals
• Coordinate funder communications regarding grant requirements and documentation
• Coordinate funder site visits, assign roles, and lead preparations
• Prepare grant award modifications and budget modification narratives, and coordinate submissions
• Prepare grant reports independently or collaboratively
• Track and compile program data for internal evaluation and funder reporting
• Collaborate on drafting contract-required policies
• Support internal reviews and improvements of grant management practices, processes, and policies
• Support transitioning grants management practices and data into Fluxx GrantSeeker
• Participate in and co-lead weekly Grants and Operations team meetings
• Represent the Grants and Operations teams in all-staff and program team meetings

Requirements

• Bachelor’s degree or equivalent combination of four years of relevant experience and education
• Strong organizational and time management skills
• Ability to manage multiple projects and meet deadlines
• Detail-oriented, with commitment to producing high-quality work requiring minimal review
• Excellent writing, research, analytical, design, and verbal communication skills
• Proficiency in Microsoft Office
• Knowledge of immigration legal services preferred
• Experience in nonprofit management or federal grant administration preferred
• Prior experience with Fluxx GrantSeeker or similar preferred
• Experience with LegalServer or similar case management systems preferred
• Passion for data collection and analysis to enhance organizational impact preferred
• Demonstrated ability to work collaboratively in a diverse team environment preferred

Core Competencies

Demonstrates expertise in grant management, including program operation planning, compliance with administrative requirements, and effective communication with funders. Proficient in utilizing technology for documentation and data management, with a strong focus on collaboration and organizational impact.

Highest-signal resume keywords

• Grant Management
• Project Coordination
• Fluxx GrantSeeker
• LegalServer
• Microsoft Office

Hard Skills

• Grant Administration
• Program Evaluation
• Data Collection
• Budget Modification
• Policy Development

Soft Skills

• Organizational Skills
• Time Management
• Detail-Oriented
• Verbal Communication
• Collaborative Teamwork

Industry Keywords

• Nonprofit Management
• Federal Grant Administration
• Immigration Legal Services

Tools & Technologies

• Fluxx GrantSeeker
• LegalServer
• Microsoft Office