Grants and Contracts Specialist I, II, or III

Davita Inc.; Richardson (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading academic institution in Texas as a Grants and Contracts Specialist, specializing in research administration. The role encompasses a mix of pre- and post-award activities, ensuring compliance with federal and university guidelines, and supporting faculty in grant proposals. Benefit from a competitive salary and comprehensive benefits package, including opportunities for professional development.

Benefits

Competitive Salary

Tuition Benefits

Internal Training

100% paid medical insurance for full-time employees

Dental Insurance Plan

Vision Insurance

Paid time off

Remote Work Options

Qualifications

• Grants and Contracts Specialist I: 0-3 years of experience.
• Grants and Contracts Specialist II: 3 years of experience.
• Grants and Contracts Specialist III: 5+ years of experience, including tenure as Senior Grants Specialist.

Responsibilities

• Perform pre- and post-award activities for grant proposals.
• Review and ensure compliance with regulations.
• Facilitate project close-outs and manage award setups.

Skills

Research administration principles

Proposal development

Audit compliance

Education

Bachelor's degree in business or related field

Job description

Posting Details

Posting Details

Grants and Contracts Specialist I
Bachelor's degree in business or related; zero to three years experience in the preparation and processing of research grant and/or contract proposals and their administration.

Grants and Contracts Specialist II
Bachelor's degree in business or related field. Three years of experience in the preparation and processing of research grant and/or contract proposals and in their administration, both pre-and post-award or an equivalent combination of education and experience.

Grants and Contracts Specialist III
Bachelor's degree in business, public administration or accounting and five or more years of relevant professional experience in research administration, including at least one year of experience as a Senior Grants Specialist or Post-award management in a University Sponsored Project office; or any equivalent combination of education and experience.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Posting Number	S06422P
Position Title	Grants and Contracts Specialist I, II, or III
Functional Title	Grants and Contracts Specialist I, II, or III
Department	Sponsored Programs Administration
Salary Range
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	06/09/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	07/01/2025
Job Summary	Perform pre- and post-award activities. Pre-award activities include reviewing faculty proposals submitted to the Office of Sponsored Projects (OSP) and ensuring all applications meet University policy, sponsor guidelines, and state and federal regulations. Responsibilities include award review, acceptance, and setup to facilitate appropriate long-term management. Post-award activities include training in post-award management of research awards, as well as assisting with non-financial compliance issues. This position requires the appropriate application of knowledge of research administration principles, practices, and procedures. Grants and Contract Specialist I position information: FLSA Status: Non-Exempt Salary Grade: 9 Salary Range: $56,000 - depending on qualifications Grants and Contract Specialist II position information: FLSA Status: Exempt Salary Grade: 10 Salary Range: $62,000 - depending on qualifications Grants and Contract Specialist III position information: FLSA Status: Exempt Salary Grade: 11 Salary Range: $69,000 - depending on qualifications
Minimum Education and Experience
Preferred Education and Experience	GCSI: 1+ years relevant professional experience, preferably in research administration. GCS2: 3+ years relevant professional experience, preferably in research administration or at a university. GCS3: 5+ years relevant professional experience in research administration, preferably at least 1 year experience as a Senior Grants Specialist.
Essential Duties and Responsibilities	Grants and Contract Specialist I - Performs a broad spectrum of tasks including major responsibilities of: Assembling and maintaining institutional documentation. Peoplesoft, and audit compliance across various areas along with ad hoc projects as determined by leadership. This role is intended to serve as an entry into proposal preparation and lead to promotion to a Grants and Contracts Specialist II position which involves assisting faculty with proposal development and negotiating contracts. Grants and Contract Specialist II - Primary responsibility includes all aspects of proposal preparation and submissions: To include finding funding; interpreting sponsor guidelines for proposal submissions, Reviewing routine/complex proposals and budgets for compliance with applicable regulations and policies. Utilizes multiple sponsors and internal electronic systems and websites. Acts as liaison for UTD to sponsors, faculty and staff throughout the campus; resolves complex issues independently. Secondary responsibilities include: Reviewing awards for acceptance; ensures research compliance issues are addressed;. Facilitates sponsor changes to awards Drafts, negotiates and executes contracts;. Monitors the timeliness of the submission of sponsor reports and other deliverables Facilitates project close-outs. Grants and Contract Specialist III - Specializes in proposals and awards that have a significant degree of complexity. Serves as a mentor to junior specialists to aid their development and growth in the field. Contribute to reviewing and assisting junior team member's work as directed by supervisors. Assists with monitoring team activities and ensuring that new requests are claimed and added to the work log in a timely fashion. Must know about federal grant systems and the rules and regulations that guide the administration of externally sponsored awards (including, but not limited to, Uniform Guidance; NIH, NSF, NASA, DoD, and DoE grant policies). All incumbents will remain current on issues in the field of research administration and attend training for professional development.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	FOR TEXAS RESIDENTS ONLY - Hybrid remote work environment available and a UT Dallas Remote Work Agreement is required upon employment. Use of personal computer and other standard office equipment may be required. Must be located within the State of Texas and have the ability to be on campus with 24 hours of notice. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
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