Grants and Contracts Specialist

UT Southwestern Medical Center; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

PPO medical plan

100% coverage for preventive care

Paid Time Off

TRS retirement programs

Paid parental leave

Wellness programs

Tuition reimbursement

PSLF Qualified Employer

Learn more about employee benefits

Job summary

UT Southwestern Medical Center in Dallas is seeking an administrative professional to support researchers by identifying funding opportunities, assisting with proposal preparation, negotiating contracts, and processing awards.

The role focuses on grants management, contract negotiations, and researcher guidance, with responsibilities spanning sponsor announcements, award conditions, and sponsorship compliance. On-site in Dallas, with comprehensive benefits and growth opportunities.

Qualifications

• Bachelor's Degree in business administration, public administration, or related field.
• 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position.
• Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

Responsibilities

• Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.
• Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reviewing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.
• Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
• Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents' guidelines.
• Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
• Monitors status of contracts for completion.
• Performs other duties as assigned.

Skills

Customer service

Contracting knowledge

Attention to detail

Education

Bachelor's degree in business administration, public administration, or related field

2 years of experience in business or public administration with emphasis on customer service in financial or contracting position

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Works under general supervision to provide administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

Required

Bachelor's Degree in business administration, public administration, or related field.

2 years of experience in business or public administration with emphasis on customer service in financial or contracting position.

Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

Job Duties

• Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.
• Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reviewing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.
• Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
• Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents' guidelines.
• Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
• Monitors status of contracts for completion.
• Performs other duties as assigned.

Knowledge, Skills And Abilities

• Work requires excellent written and oral communication skills.
• Work requires good organizational skills.

Physical Requirements

• Talking

Working Conditions

• Office Setting

Salary Information

Salary Is Commensurate With Education, Skills, And Relevant Experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Professional & Executive

Organization

260001 - SPH-Dean's Admin and Operation

Schedule

Full-time

Shift

Day Job

Employee Status

Regular

Job Type

Standard

Job Posting

Oct 23, 2026, 9:07:03 PM