Grants and Contracts Specialist, Neurology

UT Southwestern Department of Dermatology; Dallas (TX); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

PPO health plan

Paid time off

Retirement program

Parental leave

Wellness program

Tuition reimbursement

PSLF eligible employer

Job summary

UT Southwestern Medical Center in Dallas is seeking an Administrative Grants Specialist to support funded research initiatives within the Department of Neurology. You will identify funding opportunities, help with proposals, negotiate contracts, and assist in managing awarded grants.

This role requires a Bachelor’s degree and at least two years in business or public administration with a focus on customer service.

Qualifications

• Requires Bachelor’s Degree in business administration, public administration, or related field.
• 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position.

Responsibilities

• Identify funding opportunities by reading newsletters, announcements, and sponsor directories.
• Guide researchers in proposal development and submission per sponsor guidelines and deadlines.
• Negotiate and process awards; monitor award conditions and reporting requirements.
• Draft and negotiate contracts with state/federal agencies and private organizations to reach agreements.
• Provide guidance on research contracts, sponsored research agreements, and material transfer agreements.
• Monitor status of contracts to ensure timely completion.

Skills

Communication skills

Organizational skills

Customer service

Education

Bachelor's Degree in business/public administration or related field

Job description

Location

Dallas, TX
Hybrid

Job Summary

Works under general supervision to provide administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration. The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 90 full‑time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. Through collaborations with the O’Donnell Brain Institute, the department is building state‑of‑the‑art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy.

Why UT Southwestern

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career.

Responsibilities

• Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.
• Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reviewing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.
• Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
• Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents’ guidelines.
• Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
• Monitors status of contracts for completion.
• Performs other duties as assigned.

Required

• Education: Bachelor’s Degree in business administration, public administration, or related field.
• Experience: 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position. Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

Knowledge, Skills and Abilities

• Work requires excellent written and oral communication skills.
• Work requires good organizational skills.

Physical Requirements / Working Conditions

• Talking.
• Office Setting.
• Security and EEO Statement: This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Benefits

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• 100% coverage for preventive healthcare‑no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!