Grants and Contracts Specialist

UT Southwestern Medical Center

Dallas (TX)

On-site

USD 60,000 - 78,000

Full time

42 hours ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

PPO medical plan

Paid Time Off

Parental Leave

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Wellness programs

Job summary

UT Southwestern Medical Center in Dallas seeks an administrative professional to support researchers by identifying funding opportunities, assisting with proposals, and negotiating contracts within the Simmons Comprehensive Cancer Center (SCCC) Clinical Research Office (CRO).

You will manage day-to-day regulatory activities, support budget negotiations, and coordinate with Sponsored Programs and CRO accounting to ensure timely submission and compliance.

Qualifications

Bachelor's degree in business administration, public administration, or related field.
At least 2 years in business/public administration with emphasis on customer service in financial or contracting position.

Responsibilities

Provide funding opportunity information to potential applicants by reading newsletters and announcements, identifying sponsor with researcher, and mailing out information.
Provide guidance to researchers for proposal development by reviewing sponsor guidelines and advising on content.
Provide grants management support by negotiating and processing awards and obtaining required reports.
Draft and negotiate contracts with agencies and private organizations to achieve agreements.
Assist researchers with implementation and negotiation of sponsored research agreements and MTAs.
Monitor status of contracts for completion.
Performs other duties as assigned.

Skills

Customer service

Budgeting

Negotiation

Communication

Education

Bachelor's degree in business or related field

Tools

Velos

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Works under general supervision to provide administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration. This position will be responsible for the day-to-day regulatory and study activation activities of the DOT as listed. There will be no patient contact in this role within the Simmons Comprehensive Cancer Center (SCCC) Clinical Research Office (CRO), Regulatory Administration team.

Essential Functions

Velos Budget Build
- Creation of Velos budget builds/upload budgets into Velos associated with patient calendars to streamline and automate departmental research billing.
- Work with the SCCC CRO Accounting Supervisor to review and verify post award milestones for billing.
- Develop SOPs and DOPs as they relate to the new process.
- Work with Internal Stakeholders and the Sponsored Programs department to ensure processes are followed departmentally and operate appropriately.
Time to Activation
- Manage clinical trial budget negotiations and approvals for modifications.
- Assist with feasibility budgets for investigator-initiated trials.
- Work with ancillary departments for completing clinical trial processes related to studies under SCCC CRO.
General
- Maintains working relationships with faculty and academic departments across UTSW to help oversee the conduct of hematology/oncology clinical trials as assigned.
- Maintain general knowledge and stay up to date on the CTCA process.
- Attend all meetings and trainings as they relate to the day-to-day duties of the job.
- Update all applicable databases/spreadsheets.
- Work under limited supervision.
- Performs other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Required

EXPERIENCE AND EDUCATION

Education Bachelor's Degree in business administration, public administration, or related field.
Experience 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position. Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

Job Duties

Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsor with researcher, and mailing out information.
Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content by reviewing proposals for completeness and adherence to guidelines and mailing out proposals in timely manner.
Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents' guidelines.
Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
Monitors status of contracts for completion.
Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Professional & Executive

Organization

371014 - SCC-Clinical Research Office

Schedule

Full-time

Shift

Day Job