Grants and Contracts Officer

University of Utah; Salt Lake City (UT); Remote; USD 70,000 - 110,000; Full time

Job summary

University of Utah in Salt Lake City seeks a Grants and Contracts Officer to facilitate the grant process, pre- and post-award activities across industry, foundation, and government grants. You will coordinate cross-departmentally, draft proposals, develop budgets, and manage submissions to meet deadlines.

The role supports Principal Investigators and labs with strong organizational skills and clear communication, and offers primarily remote work with periodic on-site days in a dynamic academic

Qualifications

• Equivalency: 1 year of higher education may substitute for 1 year of related work.
• For Grants and Contracts Officer II: bachelor's + 4 years or master's + 2 years.
• For Officer III: bachelor's + 6 years or master's + 4 years.
• For Officer IV: bachelor's + 8 years or master's + 6 years.
• Must be local and able to work on-site as needed.

Responsibilities

• Coordinate pre- and post-award grant processes across departments.
• Draft proposals, develop budgets, and manage submission timelines.
• Maintain grant reconciliations and communicate with funders.
• Provide administrative support to Principal Investigators and labs.

Job description

Grants and Contracts Officer

Job Summary

Grants and Contracts Officer The Department ofNeurology is seeking a Grants and Contracts Officer to facilitate the grant process, pre- and post-award. Coordinate research, prepare, finalize, submit, and follow up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process, ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations.

This position provides complex administrative support for Various Principal Investigators and their labs. The desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow-through with a diverse set of responsibilities.

This position will be primarily remote with occasional days in the office.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Grants and Contracts Officer, II

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires moderate skillset and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. This is a Developing-Level position in the General Professional track. Job Code: P23762 Grade: P14.

Grants and Contracts Officer, III

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment. Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. This is a Career-Level position in the General Professional track. Job Code: P23763 Grade: P16.

Minimum Qualifications

Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Grants and Contracts Officer, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Grants and Contracts Officer, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Grants and Contracts Officer, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

• Must be local and able to work on-site as needed.
• Research administration, sponsored projects, or grants and contracts experience preferred.
• Experience with federal, foundation, industry-sponsored, and/or VA-funded research preferred.
• Experience with NIH and other federal sponsors strongly preferred.
• Ability to independently manage an assigned portfolio and serve as the primary grants and contracts point of contact for assigned divisions and faculty.
• Ability to manage a high-volume workload, competing priorities, and multiple deadlines with strong attention to detail.
• Ability to interpret and apply sponsor guidelines, institutional policies, and award requirements.
• Strong communication skills and experience working directly with PIs, faculty, departmental leadership, central research offices, and sponsors.
• Demonstrated ability to exercise sound judgment, troubleshoot issues independently, and escalation proper concerns appropriately.
• Ability to work collaboratively while taking ownership of assigned responsibilities.
• Neurology, clinical research, or academic medical center experience or interest preferred.
• Familiar with University pre-award systems, processes and policies required for a successful submission.
• Familiar with University post-award systems including management reports, university chart fields/account codes, D jobs, ePAR.
• Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
• Applicants are encouraged to apply even if they do not possess all listed qualifications, including direct experience. We value transferable skills and a commitment to growth.

Requisition Number: PRN46367B

Full Time or Part Time? Full Time

Work Schedule Summary:

Department: 02185 - Neurology Administration

Location: Campus

Pay Rate Range: Depending on Experience

Close Date: 12/30/2026

Open Until Filled:

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