Grants

University of Utah; Salt Lake City (UT); Hybrid; USD 51,000 - 64,000; Full time

Job summary

University of Utah's Office of Research Management & Compliance seeks a Grants & Contracts Officer II to manage post-award finances, issue invoices, and ensure compliance with federal regulations. The role supports audits, reporting, and collaboration with researchers and sponsor representatives.

Hybrid option after training; full-time schedule 8:00–5:00, Campus location, and a pay range listed with a description of benefits and responsibilities.

Qualifications

• Prepare, review, and issue invoices to sponsors per award terms and policy.
• Reconcile expenditures and balances for allowability and allocability.
• Support periodic financial reviews and fix variances promptly.

Responsibilities

• Prepare and submit accurate financial reports to sponsors.
• Coordinate with Core Finance for cash draws and receivables management.
• Communicate with sponsor reps, admins, and principal investigators to resolve issues.
• Interpret policies and ensure transactions comply with 2 CFR 200, FAR, and sponsor terms.
• Support audits, closeout activities, and provide reconciliations.

Skills

Invoicing

Financial reporting

Compliance

Sponsor communications

Audit support

Education

Bachelor's degree

Master's degree

Tools

PeopleSoft

e-Award

Job description

Grants & Contracts Officer II

The University of Utah is one of the nation's premier public research universities, with more than $700 million in annual research expenditures and a strategic trajectory toward $1 billion. The Office of Research Management & Compliance (RMC) serves as the University's central post-award finance and compliance unit, ensuring that research funding is managed in accordance with federal, sponsor, and institutional requirements while supporting the University's mission of discovery, innovation, and impact.

RMC partners closely with the Office of Sponsored Projects, the Controllers Office, and college- and institute-level research administration teams to deliver financial stewardship, compliance oversight, and operational excellence across the post-award lifecycle. As the University's research enterprise continues to grow, RMC is modernizing its systems, reimagining its service model, and investing in its people and process improvements to support sustainable expansion and innovation.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

• Prepare, review, and issue invoices to sponsors in accordance with award terms, university policy, and federal regulations.
• Reconcile project expenditures and balances, ensuring allowability, allocability, reasonableness, and consistency of charges.
• Perform and document periodic financial reviews; identify and correct errors or variances in a timely manner.
• Prepare and submit accurate and timely financial reports to sponsoring agencies.
• Coordinate proactively with RMC's Core Finance team to ensure cash draws, financial reporting, and receivables management are executed accurately and on schedule.
• Communicate directly with sponsor representatives, departmental administrators, and principal investigators to resolve billing, reporting, or compliance issues.
• Interpret sponsor and institutional policies; ensure transactions comply with Uniform Guidance (2 CFR 200), FAR clauses, and sponsor-specific terms.
• Support audits, internal reviews, and closeout activities by providing reconciliations and documentation.
• Monitor aging receivables, assist in collections, and follow upon outstanding payments or credit memos.
• Maintain accurate records in the University's financial and research systems (e.g., PeopleSoft, e-Award, or equivalent).
• Contribute to process improvement by identifying recurring issues, recommending solutions, and participating in training or testing for new tools and workflows.
• Provide excellent customer service and foster constructive relationships with internal and external partners while upholding fiscal integrity and compliance.
• Demonstrate professionalism, accountability, and a commitment to collaboration, consistency, and continuous learning

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Post-Award Grants & Contract Officer (GCO), II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Requisition Number: PRN46506B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday through Friday, 8:00 - 5:00 and flexible around core hours. Hybrid option after initial training period.

Department: 00359 - Grants & Contracts Accounting

Location: Campus

Pay Rate Range: $51,242 - $63,774

Close Date: 01/16/2027