Grants and Contracts Officer

Utah; Salt Lake City (UT); On-site; USD 50,000 - 60,000; Full time

Job summary

University of Utah in Salt Lake City seeks a Grants and Contracts Officer to streamline and coordinate university grant and contract activities on campus. The role involves advising faculty and staff, ensuring compliance with funding agency and university policies, and processing awards for funded projects.

The position requires experience in grant management, budgeting, and strong collaboration with multiple departments.

Qualifications

• Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
• Entry-Level position in the General Professional track for Grants and Contracts Officer I.
• Developing-Level position in the General Professional track for Grants and Contracts Officer II.

Responsibilities

• Facilitate the grant process pre- and post-award for the university.
• Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on grants and contracts.
• Research and draft proposals, develop budgets, manage submissions and deadlines.
• Process grant reconciliations, maintain records, and communicate with funders.
• Establish relationships with foundations and liaise with PI and university departments.

Skills

Grant management

Budgeting

Pre-award/post-award

Education

Bachelor’s degree or equivalent

Master’s degree or equivalent

Job description

Details

Open Date 10/27/2026

Requisition Number PRN46608B

Job Title Grants and Contracts Officer

Working Title Grants and Contracts Officer

Career Progression Track P00

Track Level P2 - Developing, P1 - Entry Level Pro

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

In-person, on campus position.

VP Area U of U Health - Academics

Department 00213 - CVRTI

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $50,000 - $60,000

Close Date 12/31/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Grants and Contracts Officer

• Work with CVRTI Grants team to streamline and coordinate processes.
• Provide expertise and guidance regarding the submission of grant and contract proposals to faculty principal investigators (P.I.), departmental administrators and other support staff; determine the proposals adherence to funding agency and University of Utah policies, guidelines, and procedures. Process awards for successfully funded grants and contracts.
• Coordinate activation of new account numbers with the office of Research Accounting.
• Provide assistance to expedite continuation awards for P.I.s. Assist in budget preparation and design with P.I.s for contracts, grants, and subcontract applications.
• Efficiently review proposals for completeness and assists with the adherence of required institutional documentation and deadlines.
• After completion of the awarded project, ensure compliance with agency requirements regarding final reports, both technical and financial, equipment inventory, and other essential closing documents. Assist departments and P.I.s in the design, preparation, and budget computations for grant and subcontract applications; and in the completion of research proposals being submitted to funding agencies, assuring compliance with all legal and fiscal regulations.
• Serve as a liaison between P.I. and University departments throughout the period of the grant or contract.
• Maintain a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.
• Monitor project spending to ensure funds received are expended according to federal, state, and University regulations.
• Make requests for additional or supplemental approvals from funding sponsor when required by a grant or contract.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Grants and Contracts Officer, I

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

This is an Entry-Level position in the General Professional track.

Grants and Contracts Officer, II

Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Grants and Contracts Officer, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Grants and Contracts Officer, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.