Grants and Contracts Officer

Augusta University; Augusta (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

A major educational institution is seeking a Grants and Contracts Officer to assist researchers with proposals and contracts. The ideal candidate will have a Bachelor's degree, experience in grant administration, and strong communication skills. Responsibilities include ensuring compliance with regulations, tracking proposal statuses, and providing training on proposal development. This full-time position offers the opportunity to make a significant impact on research funding efforts.

Qualifications

• Minimum two years of experience with grant proposals and administration.
• Knowledge of federal regulations governing research.
• Experience with budget preparation and compliance.

Responsibilities

• Ensure proposals meet sponsor requirements before submission.
• Track proposals for accuracy in the database.
• Review and negotiate terms with sponsors.

Skills

Work independently and with minimal supervision

Verbal and written communication

Problem-solving and critical thinking

Attention to detail

Interpersonal skills

Education

Bachelor's degree from an accredited college or university with a minimum of two years of experience

Master's degree in business administration or related field

Job description

Grants and Contracts Officer

Job ID: 295923

Location: Augusta University

Full/Part Time: Full Time

Job Summary

The position of Grant and Contract Officer assists principal investigators, project managers and faculty members by providing knowledge and expertise on proposal and budget preparation, contract and subcontracting negotiations, rules and regulations of state, federal and other sponsoring agencies. The position also serves as a continuing source of information concerning funding opportunities and as a liaison between investigators, administrators and agency officials.

Responsibilities

Job Duty #1 - 35

• Ensure proposals meet sponsor and institutional requirements before submission to Pre-Award leadership for final review.
• Assist principal investigators (PIs), project managers, etc in preparing budgets; review sponsor guidelines to ensure consistency and compliance; and administrative components of proposals.
• Review cost‑sharing commitments and institutional approvals.
• Submit proposals through sponsor portals (e.g., Grants.gov, NSF research.gov, NIH eRA Commons).

Job Duty #6 - 20

• Update proposal details (e.g., sponsor, award amount, project period, PI information) in database within two days after submission.
• Track all proposals within assigned portfolio against the database for accuracy, including moving through workflow in a timely manner and verifying current status of pending proposals.
• Ensure sponsor‑mandated reports (e.g., progress reports, final technical reports), prior approvals, NCEs, pre‑award negotiations, and all other documentation is in the grant file.
• Perform regular self‑audits of portfolio projects and data validation to correct errors or inconsistencies in grant records.

Job Duty #2 - 15

• Review and negotiate award terms and conditions with sponsors (federal, state, industry, and foundations), to include 'just in time' type of requests.
• Ensure compliance with institutional policies, sponsor regulations (e.g., 2 CFR 200 for federal awards), and legal requirements.
• Facilitate execution of award agreements and subawards.

Job Duty #3 - 20

• Review prior approval requests (e.g., changes in scope of work, PI effort changes, key personnel modifications).
• Coordinate progress reports submission to sponsors.
• Ensure timely completion of milestones and deliverables per the grant agreement.
• Assist with final project closeout requirements (e.g., invention disclosures, equipment disposition).
• Assist with PI transfers (e.g., transferring awards to/from another institution).
• Acting as a liaison between PIs, department administrators, and sponsors on non‑financial matters.
• Providing guidance on sponsor policy updates and institutional best practices.

Job Duty #4 - 10

• Provide one‑on‑one training for faculty and staff on proposal development, compliance, and award management.
• Keep the research community of your assigned portfolio informed of changes in federal and sponsor policies.
• Participate in institutional, regional, and national workshops and/or webinars on research administration to stay current on rules and regulations and to maintain knowledge of emerging issues.

Job Duty #5 - 5

Other duties as assigned.

Required Qualifications

Educational Requirements

• Bachelor's degree from an accredited college or university with a minimum of two years of experience.
• Associate degree from an accredited college or university with at least five years of related experience.

Preferred Qualifications

Preferred Educational Qualifications

• Master's degree from an accredited college or university in business administration or a biomedical area or an equivalent combination of education and work experience.

Preferred Experience

Experience in preparation/review of biomedical proposals; administration of awarded programs including close‑out; knowledge of the implementation of federal regulations governing research or related matters at a not‑profit educational institution.

Knowledge, Skills, & Abilities

Abilities

• Work independently and with minimal supervision.
• Follow instructions and procedures.
• Multi‑task and manage time effectively.
• Handle confidential and sensitive information.
• Learn and apply new concepts quickly.
• Analyze information and make sound decisions.
• Work in a fast‑paced environment.

Knowledge

• General office procedures and practices.
• Basic computer and software knowledge.
• Customer service principles.
• Industry‑specific regulations and policies.
• Organizational policies and procedures.
• Time management and prioritization.

Skills

• Verbal and written communication.
• Problem‑solving and critical thinking.
• Attention to detail.
• Teamwork and collaboration.
• Adaptability and flexibility.
• Data entry and record‑keeping.
• Technical and analytical skills.
• Interpersonal skills.

Conditions of Employment

All candidates are required to successfully pass a background check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information (patient, student, employee, financial, business, etc.) by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Background Check

• Standard

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P‑Card).
• This position will not travel.
• This position does not require security clearance.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=295923&PostingSeq=1