Grants and Contracts Administrator

University of Virginia; Charlottesville (VA); Hybrid; USD 60,000 - 70,000; Full time

Job summary

The University of Virginia seeks a Grants and Contracts Administrator to manage research award lifecycles and provide financial oversight. The role requires collaboration with faculty and stakeholders, ensuring effective support to the research community while maintaining compliance with various regulations.

Qualifications

• Strong written and verbal communication skills required.
• Experience in grants and contracts management.
• Certified Research Administrator (CRA) certification preferred.

Responsibilities

• Manage full lifecycle of research awards and financial oversight.
• Review and approve invoices and procurement documents.
• Monitor award progress and ensure compliance with guidelines.

Skills

Communication

Technical aptitude

Attention to detail

Education

Bachelor's degree

Tools

Workday Financials

QlikSense

Huron Research Suite

Job description

Grants and Contracts Administrator

School of Engineering and Applied Science, University of Virginia

The School of Engineering and Applied Science at the University of Virginia is seeking a Grants and Contracts Administrator to support Post Award Research Administration in the Dean’s Office. This role involves providing grants management, administrative support, financial oversight, and accounting services. The successful candidate will collaborate with faculty, staff, and stakeholders across the School and University to deliver exceptional customer service to our research community.

Key Responsibilities:

• Manage the full lifecycle of research awards, ensuring alignment with project scope, budget, and schedule.

• Provide financial oversight, including spending plans, balance reviews, and financial projections; assist with resolving deficits.

• Review and approve invoices, purchase orders, and other procurement documents; process payroll, accounting entries, and journal adjustments.

• Interpret and apply federal, state, and University regulations, policies, and procedures; offer guidance on funding agency requirements.

• Monitor award progress and ensure compliance with all applicable guidelines.

• Prepare and review documents, reconciliations, reports, and other materials for internal and external stakeholders.

• Resolve issues efficiently while maintaining strong attention to detail.

Qualifications:

• Strong written and verbal communication skills.

• Solid technical aptitude and willingness to learn research and financial systems (e.g., Workday Financials, QlikSense, Huron Research Suite).

• Proficiency in Microsoft Excel with a desire to further develop advanced skills.

• Strong understanding of Microsoft Office Suite.

• Familiarity with federal funding agencies (e.g., NIH, NSF, DOD) and sponsor-specific requirements such as RPPRs is preferred.

Salary:

The anticipated salary range for this position is $60,000–$70,000, commensurate with education and experience.

Please apply through the University job board, Careers at UVA, and search for R0073198.

Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents: a resume and cover letter.

This position will remain open until filled.This is a exempt level, benefited position. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. The University will perform background checks on all new hires before employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter, at [e-mail]

MINIMUM REQUIREMENTS

Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings, and programs.

This is a hybrid position which will require being in the office in Charlottesville, VA each week. The flex work arrangement will be reviewed at an annual basis based on school and university policy.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.