Senior Grants & Contracts Administrator, Pre-Award - Grants & Contracts, Office of Sponsored Pr[...]

University of Virginia; Charlottesville (VA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

The University of Virginia is seeking a Senior Grants and Contracts Administrator for the Office of Sponsored Programs. This role involves supporting research proposals, ensuring compliance with regulations, and managing grants. The preferred candidate will exhibit strong communication skills and experience in research administration. This position offers the flexibility to work remotely, on-site, or in a hybrid model, aligned with UVA's remote work guidelines.

Benefits

Flexible remote work options

Comprehensive benefits package

Qualifications

• Five years of job-related experience.
• Knowledge of governmental regulations (FAR, Uniform Guidance, etc.) preferred.

Responsibilities

• Serve as subject matter expert on research administration.
• Review and negotiate awards and agreements per policies.
• Manage a complex portfolio while adhering to sponsor deadlines.

Skills

Communication

Time Management

Organizational Skills

Education

Bachelor's Degree

Job description

The University of Virginia Office of Sponsored Programs (OSP) seeks a Senior Grants and Contracts Administrator, reporting to the Associate Director of Pre-Award, to perform sponsored proposal, award, and compliance activities supporting our research mission. This position is eligible to be remote.

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State, University and sponsor regulations.

The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Pre-Award team is a key component of the role. OSP is a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills.

Responsibilities

• Serves as a subject matter expert on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.) and provides guidance to staff and faculty in understanding applicable policies and obligations.
• Reviews research and sponsored programs related documents at proposal stage; identifies issues, coordinates revisions and corrections with investigators and administrators (both internal and external) and endorses on behalf of the University, as appropriate.
• Reviews and negotiates awards and agreements for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in award/agreement review on a timely basis through contact and follow-up with University administrators, faculty, sponsors or third parties as appropriate.
• Participates in the development and maintenance of standard operating procedures governing award management and non-financial post award research administration at UVA.
• Manages a complex portfolio while providing quality service and adhering to Sponsor deadlines.
• Supervises and develops rising professionals in the grants and contracts arena, advises a variety of individuals at the University regarding best practices and recommended approaches in research administration (e.g., financial considerations, internal and external communication, risk management).
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements

Education: Bachelor's degree
Experience: Five years of job-related experience

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. This role does occasionally require traveling some distance to attend meetings and/or programs.

Preferred Qualifications

Licensure: Certified Research Administrator (CRA) certification

Experience: Knowledge of governmental regulations (e.g. FAR, Uniform Guidance, FERPA, HIPAA, GDPR) preferred.

This is an exempt-level, benefited position. Learn more about UVA benefits.This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Anticipated salary iscommensurate with qualifications and experience.

Application review will begin after June 5.

This position will not consider candidates who require immigration sponsorship at this time.

How to Apply

Please applyonline, by searching for requisition numberR0072904. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching “Find Jobs.”

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For information regarding the position or the application process, please contact Lyndsay Thaxton at [e-mail].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.