Grants and Capital Assets Analyst

Theuniversityunion; Ann Arbor (MI); Hybrid; USD 65,000 - 80,000; Full time

Job summary

The Grants and Capital Assets Analyst at Ann Arbor Area Transportation Authority supports the day-to-day execution of federal and state grant lifecycle activities and the stewardship of capital assets acquired with grant funds. You will coordinate with Finance, Fleet, Facilities, and the Grants Program Manager to ensure accurate reporting and compliance.

The role requires a Bachelor's degree in a related field (or commensurate experience), strong Excel and organizational skills, and the ability

Qualifications

• Bachelor's degree in business, public administration, accounting, finance, or related field is required or commensurate professional experience.
• Strong Excel skills and ability to manage multi-tab schedules.
• Excellent organizational, written and verbal communication abilities.
• Discretion with sensitive information and sound judgment to escalate when needed.
• Ability to work in a hybrid environment and coordinate across departments.

Responsibilities

• Prepare quarterly federal and state grant reports.
• Coordinate grant drawdowns and reconcile grant line balances.
• Maintain subrecipient records and monitoring documentation.
• Serve as liaison for capital asset records and inventory.
• Support compliance and audit readiness for grants and assets.

Job description

• Base Pay $64,500.00 - $80,000.00 / Year
• Employee Type FT NU Exempt
• Required Degree 4 Year Degree

The following FULL-TIME position posting will be open through Wednesday, October 7, 2026:

Hiring Range: $64,500.00 - $80,000.00 annually

HIRING PROCESS

September 23, 2026 to October 7, 2026 - Employment Applications

• Submit an Ann Arbor Area Transportation Authority Employment Application Form online, completed in its entirety, by the posted deadline date.
• Late and/or incomplete applications will not be accepted.

After October 7, 2026 - Interviews Will Begin

• Interviews will be granted to selected qualified candidates.
• Qualified candidates selected for an interview will be notified via email.
• Applicants who are not selected for an interview will receive notification they are no longer being considered.

JOB DESCRIPTION

The Grants and Capital Assets Analyst is a key member of the Finance Department, responsible for the day-to-day execution of AAATA's federal and state grant lifecycle activities and the stewardship of capital assets acquired with grant funds. Reporting to the Finance Manager, this role coordinates work between the Finance, Fleet, and Facilities Departments; as well as AAATA's Grants Program Manager. Core duties include grant drawdown preparation, federal and state grant reporting, subrecipient coordination, and capital asset compliance documentation. The Analyst works closely with the Financial Analyst and Accounts Payable Technician, escalating substantive determinations to the Finance Manager and the Deputy CEO of Finance and Administration. Ultimately, the Analyst serves as a vital steward of our capital resources, transforming rigorous compliance and meticulous record-keeping into the sustainable financial foundation the agency relies on.

Responsibilities and Essential Functions:

Federal and State Grant Reporting and Drawdowns

• Prepare quarterly federal and state grant reports for review by the Finance Manager and the Grants Program Manager, with reconciliation to capital project records.
• Prepare federal and state grant drawdowns for execution.
• Maintain the Drawdown Aging Schedule and track execution status across all active grant awards; flag issues for escalation.
• Coordinate with Accounts Payable on capital invoice routing, grant coding, and supporting documentation needed for drawdowns.
• Manage grant line balance reconciliation; coordinate resolution of issues under direction of the Finance Manager.
• Maintain grant billing and receivable schedules; reconcile reimbursements received against drawdown requests, grant line balances, and capital project records.
• Serve as the primary day-to-day point of contact for AAATA's subrecipients on routine matters including quarterly invoice submission, vehicle maintenance reporting, and documentation requests.
• Collect and log subrecipient annual single audit reports; route to the Finance Manager and the Grants Program Manager for review.
• Track subrecipient quarterly invoice submissions, route through internal review, and coordinate payment processing with Accounts Payable.
• Maintain the subrecipient asset register and key contact records, and reconcile them to the Financial Analyst's fixed asset database.
• Assemble periodic subrecipient monitoring documentation packets in support of the Grants Program Manager's oversight activities.
• Conduct periodic on-site visits to subrecipient locations for documentation collection, fleet inspection support, and relationship maintenance, as directed.
• Support coordination of AAATA's Transit Asset Management (TAM) Plan.

Capital Asset Compliance and Stewardship

• Serve as on-site liaison between Finance, Fleet Services, and Facilities Departments on capital asset matters including additions, disposals, transfers, and physical inventories.
• Coordinate the capital asset disposal documentation chain across internal departments, including Procurement Department.
• Support the Financial Analyst with annual fixed asset inventory by gathering vehicle and equipment data and verifying physical assets as needed.
• Verify in-service dates, useful life designations, and asset condition information for FTA reporting.
• Support Transit Asset Management (TAM) Plan documentation by gathering asset data from the Fleet and Facilities Departments; support TAM Plan updates as directed.
• Maintain capital project working files including scope, budget, schedule, approvals, procurement history, and supporting documentation.

Audit and Compliance File Maintenance

• Assemble and maintain audit-ready documentation packets for capital assets, grant drawdowns, and subrecipient compliance.
• Maintain organized SharePoint and shared drive structures for grant and capital project documentation, in compliance with federal record retention requirements.

Interdepartmental Communication and Support

• Serve as a primary internal point of contact for grant and capital asset inquiries from internal departments; provide clear, timely status updates and proactively elevate issues requiring leadership input.
• Support day-to-day operational coordination with the Grants Program Manager.

Additional Finance Duties

• Provides cross-functional support to other Finance functions as needed, assisting with departmental activities, special projects, and Finance-related assignments to ensure continuity of operations and achievement of departmental objectives.

Act according to AAATA's Principles & Values

• Strive to deliver excellent service to both external and internal customers.
• Ensure that all work achieves high standards of compliance with regulations, policies, and procedures.
• Work to identify and appropriately mitigate risks to the organization.

Requirements

Knowledge, Skills, and Abilities:

• Bachelor's level education in business, public administration, accounting, finance, or a related field, or commensurate professional experience.
• Strong organizational skills with ability to manage multiple concurrent workstreams and meet recurring deadlines without prompting.
• Strong written and verbal communication skills with external partners and across internal departments.
• Strong Excel skills, including multi-tab workbooks, reconciliations, and structured schedules.
• Ability to translate operational information into financial and compliance terms, and vice versa.
• Ability to work on multiple concurrent tasks with frequent interruptions and maintain attention to detail.
• Discretion in handling sensitive information; sound judgment about when to elevate.
• Comfort working in a hybrid environment combining desk-based analytical work with periodic on-site visits.

Preferred Qualifications:

• Two or more years of experience in grants administration, government finance, capital project coordination, accounts payable with grant exposure, or a closely related field.
• Experience with federal and state grant programs and drawdown systems.
• Experience supporting capital projects, capital planning, or fixed asset management in a public sector or infrastructure setting.
• Familiarity with MDOT public transit programs and PTMS.
• Experience working with operations teams and procurement staff.
• Experience supporting external audits

Organizational Principles &Values:

• Respect: Treating one another with dignity
• Compassion: Understanding, sharing in and being sensitive to the situations of others
• Integrity: Having a moral or ethical conviction to always do what is right.
• Teamwork: collaborating for a greater good.
• Safety: keeping yourself and others away from harm
• Excellence: continuously renewing our commitment to perform well beyond set standards and expectations

Reports to:

Manager, Finance

Physical Demands:

• Frequent periods of sitting and use of hands/fingers
• Occasional periods of standing, walking, reaching, squatting, kneeling, and bending.
• Ability to lift, carry, push and/or pull up to 30 pounds.

Ann Arbor Area Transportation Authority is an Equal Employment Opportunity Employer