Grants Analyst

Housing Connect; Salt Lake City (UT); On-site; USD 65,000 - 95,000; Full time

Job summary

Housing Connect is seeking a Grants Analyst based in Utah to support grant budgeting, billing, and financial reporting across policy, initiatives, and accounting teams.

The role emphasizes accuracy, timely reimbursements, internal controls, and compliance with funder requirements. In-person attendance may be required, with remote/hybrid options available for residents of Utah.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field preferred.
• 3–5 years of accounting, grant finance, or reimbursement-based billing experience.
• Experience with nonprofit or public-sector grants is strongly preferred.

Responsibilities

• Develop grant budgets during application, contracting, and renewal with cross‑functional teams.
• Maintain grant budget tracking and monitor expenditures for assigned grants.
• Prepare grant-to-actual reconciliations and conduct variance analysis.
• Develop spend-down projections and cash flow forecasts for program management.
• Coordinate with Accounting to ensure timely grant revenue posting and billing.

Skills

Grant accounting

Budget development

Financial reporting

Reimbursement-based billing

Excel proficient

Microsoft Office

Audit coordination

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

Microsoft Office suite

Document management systems

Database applications

Job description

The mission of Housing Connect is to connect people and communities to quality affordable housing opportunities while promoting self-sufficiency and neighborhood revitalization.

Job Statement

The Grants Analyst works collaboratively across the Policy & Strategic Initiatives and Accounting departments to support the financial management, billing, and compliance of Housing Connect's grant-funded programs. This position serves as the primary point of accountability for grant budgeting and billing and contributes to timely reimbursements, accurate financial reporting, and strong internal controls.

**This position is based in Utah and while remote/hybrid work options are available, the applicant must be based in Utah and able to attend meetings in-person as may be required.

Duties and Responsibilities

Grant Budget Development & Management

• Develop grant budgets during application, contracting, and renewal phases in collaboration with program, policy, and accounting staff.
• Maintain detailed grant budget tracking tools and monitor expenditures for assigned grants and contracts.
• Prepare grant-to-actual reconciliations and conduct ongoing budget variance analysis.
• Develop spend-down projections and cash flow forecasts to support program management and agency financial planning.
• Support the annual agency budgeting process for grant-funded programs.
• Prepare, submit, and track all grant billings in accordance with funder requirements and billing deadlines.
• Maintain a centralized grant billing calendar and monitor compliance with submission timelines.
• Ensure that all billed expenses are allowable, and proper documentation in alignment with funder guidelines.
• Ensure timely posting of grant revenue and accurate grant fund balances.
• Coordinate with Accounting to ensure that collections are posted in a timely manner.
• Follow up with funders/grantors to address long over-due accounts.
• Maintain organized electronic grant files to support audits, monitoring, and reporting.

Cost Allocation Oversight

• Oversee staff time allocations and payroll distributions for grant-funded positions.
• Coordinate with Human Resources, Accounting, and program staff to ensure payroll costs align with grant budgets and approved staffing plans.
• Support development and maintenance of time tracking tools and methodologies required for grant compliance.

Financial Reporting, Compliance & Audits

• Prepare and contribute to funder-required financial reports and supplemental documentation.
• Oversee and manage finance components of grant-related audits, monitoring visits, and financial reviews.
• Ensure compliance with federal, state, local, and private funder financial requirements.
• Participate in initial and ongoing compliance training for federal and local funding sources.
• Evaluate processes for compliance with new guidance, rules, and regulations, and implement necessary changes.
• Assist in identifying and mitigating financial risk related to grant-funded activities.

Cross-Departmental & Special Projects

• Serve as a financial liaison between Policy & Strategic Initiatives, Accounting, Supportive Housing, and Resident Services
• Support financial activity related to development and expansion projects, including DBHS-related initiatives, as assigned.
• Participate in system improvements, process documentation, and cross-training efforts to support operational continuity.
• Perform other duties as assigned.

Job Requirements

Knowledge of:

• Grant accounting principles, reimbursement-based funding, and restricted funds.
• Federal, state, and local government grant requirements (HUD preferred).
• Budget development, financial reporting, and variance analysis.
• Advanced knowledge and experience with Microsoft Office applications, including advanced Excel proficiency.
• Experience with document management systems and database applications.
• Accounting and financial reporting systems.

Ability to:

• Analyze grant terms and conditions, and determine financial reporting and compliance implications.
• Analyze complex financial data and resolve discrepancies accurately.
• Manage multiple deadlines and priorities in a fast-paced environment.
• Communicate effectively with internal and external stakeholders.
• Maintain strong attention to detail while meeting firm deadlines.
• Work independently while collaborating across departments.
• Exercise sound judgment and maintain confidentiality.

Education and Experience:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience may be considered.
• Minimum of 3-5 years of experience in accounting, grant finance, or reimbursement-based billing.
• Experience with nonprofit or public-sector grants strongly preferred.

A criminal background, drug screen, driving and credit check must be completed before hire. The Housing Connect complies with Section 504 of the Rehabilitation Act of 1973 by providing equal access to services, programs and activities for qualified individuals with disabilities. With 24-hour advance request, reasonable accommodations will be provided to individuals with disabilities.