GRANTS ADMINISTRATOR SPECIALIST-SOE

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Grants Administrator Specialist-SOE to support pre- and post-award research administration in the School of Engineering. The role requires coordinating proposal submissions, managing post-award activities, and serving as DEO for designated departments.

Hybrid eligibility and ongoing onboarding for research personnel are highlighted. The position emphasizes independent work, collaboration with internal/external partners, and adherence to sponsor

Qualifications

• Bachelor's degree in a related field and five years of related experience required.
• Ability to work with minimal supervision in a graduate engineering environment.
• Experience with proposal submissions and sponsor guidelines.
• Strong record-keeping for proposals and grant life cycle.
• Excellent collaboration with internal and external partners.

Responsibilities

• Coordinate proposal submissions for assigned departments and faculty.
• Provide post-award grants support over the life cycle.
• Serve as Department Effort Officer (DEO) for assigned department(s).
• Provide onboarding training to research personnel.
• Maintain repository of submissions and related documents.
• Prepare monthly reports for PIs and handle cost transfers and invoicing.
• Interface with investigators and external constituents to resolve issues.
• Prepare amendments and modifications as needed.

Skills

Grant management

Budget reconciliation

Pre-award administration

Post-award administration

Training & onboarding

Communication

Education

Bachelor's degree

Job description

Job Description - GRANTS ADMINISTRATOR SPECIALIST-SOE (T240140)

GRANTS ADMINISTRATOR SPECIALIST-SOE - ( T240140 )

Description

To serve as a key member of the School of Engineering’s research support team. To operate with a high degree of independence, under minimal supervision, this position is responsible for providing pre and post award research administration support in the School of Engineering.Responsible for the proposal submission process for assigned departments and their faculty within the school, in accordance with sponsor guidelines and UAB policies and procedures. To provide post award grants and contracts support to assigned personnel over the life cycle of the grant. To serve as Department Effort Officer (DEO) for assigned department(s). To provide onboarding support and ongoing training to research personnel.

Collaborates with other departments, schools, institutions, and industry partners as appropriate.

Maintains repository of proposal submissions and related documents. Populates tracking mechanisms related to Engineering’s award activities.

Distributes training and grant development materials to new research faculty during their onboarding period. Provides training and assistance to existing faculty and administrators as needed.

Serve as award manager for assigned department(s). Assist investigators to appropriately allocate costs to awards over the life cycle of the grants/contracts, consistent with the approved budget of the sponsor, and adhering to UAB policies. This includes but is not limited to: Responds to Notice of Award, initiates subcontracts and fee for service agreements and pays associated invoices, follows through on account creation, reconciles accounts on a monthly basis, resolving discrepancies; prepares monthly reports for PIs and communicates with them onany project-related issues; processes salary reclassifications, funding source changes, and cost transfers as needed, prepares sponsor invoices when required at department level, makes deposits and tracks cash applied. Processes and submits amendments and modifications as needed.Interfaces with investigators and internal and external constituents:problem solves and provides resolutions to issues related to the management of grants and contracts, as required.

Bachelor's degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

440000000 School of Engineering Dean's Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Hybrid Eligible