Grants Administrator (Program Manager I), Grade 23

Montgomery County (MD); Rockville (MD); Hybrid; USD 79,000 - 117,000; Full time

Job summary

Montgomery County’s Asian American Health Initiative (AAHI) seeks a Grants Administrator to manage grant programs, including solicitation, review, contracting, reporting, and technical assistance. The role collaborates with the Office of Grants Management, vendors, and grantees to ensure successful grant outcomes.

Responsibilities include monitoring grants, developing funding notices, recruiting review committees, coordinating contracts, and closing grants, with duties in capacity building and

Qualifications

• Three years of professional grant experience and community outreach experience.
• Bachelor’s degree required; equivalencies considered.

Responsibilities

• Monitor AAHI grants programs, track performance and compliance.
• Coordinate solicitation, applications, review, contracting, reporting, and TA.
• Create detailed internal/external grant reports and communications.
• Conduct site visits and meetings; ensure timely grant deliverables.
• Develop notices of funding opportunities and information sessions.
• Coordinate awarding, contracting, and grant closeout processes.
• Provide administrative support for contracts, scopes, and vendor contact.
• Support department initiatives, capacity building, events, and community outreach.

Skills

Grant experience

Community outreach

Education

Bachelor's Degree

Job description

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $78,929 to $117,076, based on the candidate’s qualifications and experience.

Grants Administrator

WHO WE ARE

Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.

The Department of Health and Human Services (HHS) is responsible for the delivery of the County’s public health and human services that meet the needs of our community’s most vulnerable children, adults, and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.

As a department, we believe the health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.

WHO WE ARE LOOKING FOR

The Grants Administrator is responsible for the administration of the Asian American Health Initiative's (AAHI’s) grant programs. This involves administrative and programmatic tasks such as solicitation development, awards competition, application review, contracting, implementation, reporting, and technical assistance. The Grants Administrator will work with both the Office of Grants Management, external vendors, and grantees on grant-related tasks.

Specific responsibilities include, but are not limited to:

Monitor AAHI’s grants programs, such as the Healthy Communities Fund and AACE Microgrants

• Coordinate the submission of grantee reports, review errors, and analyze data for accuracy.
• Provide technical assistance to grantees as needed.
• Conduct site visits and organize monthly meetings related to grant monitoring.
• Analyze grantee performance to ensure program targets and outcomes are achieved.
• Review grantee performance to verify compliance with grant agreements.
• Create detailed reports for internal and external stakeholders.

Work with the Office of Grants Management and other vendors to solicit applications to AAHI’s grant programs

• Develop notice of funding opportunities and conduct information sessions during the solicitation window.
• Conduct marketing to ensure a large applicant pool.
• Recruit community members and county personnel to develop a review committee.
• Coordinate the awarding and contracting process.
• Close out the program at the end of the grant cycle.

Provide administrative services related to contracts

• Develop contract scopes for vendors.
• Act as the primary contact person for grantees and vendors.
• Monitor contracts by conducting requisite site visits and meetings with grantee and vendors to ensure quality service delivery, compliance, and meeting of performance goals.
• Process payment and track expenditure of contractual services.

Participate in department-wide initiatives

• Provide support for the Asian American Center of Excellence capacity building activities such as workshops, bootcamps, consults, roundtables, etc.
• Provide support in the preparation of special events and meetings.
• Provide support with community outreach as assigned.
• Represents the department at community events, advisory boards, workgroups, stakeholder meetings, etc.
• Perform other job-related duties as assigned.

ADDITIONAL INFORMATION

Working Offsite Locations: This position requires the ability to attend meetings or perform work at locations outside the office and during non-traditional work hours, including weekends and evenings.

Physical Requirements: This position may require the ability to walk up and down steps when attending meetings or working outside the office.

Telework Eligibility – The selected candidate will be required to work a minimum of two (2) days in the office. Additional days may be required based on office needs.

Experience

Considerable three (3) years of professional grant experience and community outreach experience, specifically related to Asian American communities.

Education

Graduation from an accredited college or university with a Bachelor's Degree.

Equivalency

An equivalent combination of education and experience may be substituted.

License

Possession and maintenance at all times of a valid Class "C" (or equivalent) driver’s license from the applicant's state of residence when required for job-related duties. Note: There will be no substitutions for this section.

Preferred Criteria

• Oral and written proficiency in at least one Asian language such as Chinese, Hindi, Vietnamese, Korean, Tagalog, Urdu, Japanese, Sinhala, or Nepali.
• Two or more years of experience working with Asian American communities.
• Three or more years of experience with community outreach and engagement.
• Certified Associate in Project Management (CAPM) or Grants Management Certificate Program (GMCP).
• Master’s Degree in a health-related field.