Grants Administrator Post-Award

Cold Spring Harbor Laboratory; Cold Spring Harbor (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health benefits

On-site childcare

Job summary

Cold Spring Harbor Laboratory (CSHL) is seeking a detail-oriented Grant Administrator (Post-Award) to manage the financial and administrative aspects of awarded grants and sponsored projects. This on-site role supports PIs while ensuring compliance with policies, sponsor regulations, and applicable laws.

The Grants Administrator handles post-award activities, analytics, reporting, and collaboration with ERP-Workday and Huron HRS, contributing to successful project execution and compliance across

Qualifications

• Bachelor’s degree in accounting, business, finance, biology or computer science.
• Master’s degree a plus.
• Grant experience preferred.
• Strong proficiency in Microsoft Office Suites.

Responsibilities

• Ensure policies, laws and regulations regarding sponsored research are addressed.
• Set up third-party awards, sub-award invoicing and monitoring, effort reporting compliance.
• Post-award analytics and reporting, ERP-Workday and Huron HRS activities.
• Coordinate preparation and submission of progress reports, budgets and related documentation.
• Maintain and monitor scientific reporting schedules and engage investigators and admins.
• Interface with investigators to identify needs for prior approval requests (carryover, re-budgeting, no-cost extensions).
• Train staff in electronic grant systems and assist with funding information for annual reports.

Skills

Communication

Computer skills

Deadline pressure

Organizational skills

Multi-tasking

Prioritization

Education

Bachelor’s degree in accounting, business, finance, biology, computer science

Master’s Degree a plus

Tools

Microsoft Office Suites

Workday

ERP analytics

Job description

Position Description

The Office of Sponsored Programs at Cold Spring Harbor Laboratory (CSHL) is seeking a detail oriented Grant Administrator (Post-Award). The Grant Administrator is responsible for managing the financial and administrative aspects of awarded grants and sponsored projects. This on-site, in person role ensures compliance with institutional policies, sponsor regulations, and applicable laws while supporting principal investigators (PIs) in the effective execution of funded projects.

Position Responsibilities

The Grants Administrator will have post-award grants management responsibilities including but not limited to:

• Ensuring that institutional as well as third-party policies, laws and regulations regarding sponsored research support are proactively addressed.
• Third party award set-ups, sub-award invoicing and monitoring, e?ort reporting compliance,
• Post-award analytics and other reporting needs, as well as supporting Enterprise Resource Planning (ERP-Workday) and Huron HRS activities.
• Coordinating the preparation, compilation and submission of progress report documentation, which may include preparing budgets, other support documentation as well as research compliance related records.
• Maintaining and monitoring scientific reporting schedules and proactively engaging research investigators and their administrators in upcoming scientific reporting obligations.
• Interfacing with CSHL investigators and collaborating institutions to identify and support the needs of funding organization for prior approval requests that include carryover, re-budgeting and no-cost extensions.
• Training institutional staff in the use of electronic grant application and management systems, assisting with the preparation of research funding information for the CSHL Annual Report as well as other OSP related reporting functions

Position Requirements

Education

Bachelor’s degree required with a major in accounting, business, finance, biology, , computer science. Master’s Degree a plus.

Experience

Grant experience preferred, but not required. Strong proficiency in Microsoft Office Suites. Workday and/or Not-for-Profit experience a plus. Enterprise resource planning (ERP)analytics a plus.

Required Skills

• Excellent communication and computer skills
• ability to work under deadline pressures
• strong organizational skills are required
• Must be able to multi-task and prioritize tasks and deadlines

Supplemental Information

Environment

Founded in 1890, CSHL has helped shape contemporary biomedical research and education with today’s research endeavors encompassing cancer, neuroscience, plant biology and quantitative biology. CSHL is a private, not-for-profit institution in New York and has been home to eight Nobel Prize winners. Today, CSHL’s multidisciplinary scientific community is bolstered by more than 600 researchers and its Scientific Meetings & Courses Program, which hosts more than 9,000 scientists from around the world each year on its campus.

Compensation and Benefits

• Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, a range of recognition, wellness programs, and access to an affordable and licensed on-site childcare center.
• Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, paid time off, a Wellness Center and access to an affordable and licensed on-site childcare center.

Visit our CSHL Benefits site to learn more.

The salary range for this role is $65,000-$70,000. The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).

CSHL is an EO Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor