Grants Administrator

Nichols College; Dudley (MA); On-site; USD 65,000 - 70,000; Full time

Job summary

Cold Spring Harbor Laboratory is seeking a detail-oriented Grant Administrator (Post-Award) to manage financial and administrative aspects of awarded grants, ensuring compliance with institutional policies and sponsor regulations while supporting principal investigators.

The role involves post-award analytics, budgeting, progress reporting, and coordination with ERP Workday and related systems, fostering strong collaboration across research teams and funding bodies.

Qualifications

• Grant experience preferred but not required.
• Strong proficiency in Microsoft Office Suites.
• Workday and/or Not-for-Profit experience a plus.
• ERP analytics experience a plus.

Responsibilities

• Ensuring that institutional as well as third-party policies, laws and regulations regarding sponsored research support are proactively addressed.
• Third party award set-ups, sub-award invoicing and monitoring, effort reporting compliance.
• Post-award analytics and other reporting needs, as well as supporting ERP Workday and Huron HRS activities.
• Coordinating the preparation, compilation and submission of progress report documentation, which may include preparing budgets, other support documentation as well as research compliance related records.
• Maintaining and monitoring scientific reporting schedules and proactively engaging research investigators and their administrators in upcoming scientific reporting obligations.
• Interfacing with investigators and collaborating institutions to identify and support needs of funding organizations for approvals including carryover, re-budgeting and no-cost extensions.
• Training institutional staff in the use of electronic grant application and management systems, assisting with the preparation of research funding information for the Annual Report and other reporting functions

Skills

Communication skills

Deadline pressure

Organizational skills

Multi-tasking

Education

Bachelor’s degree in accounting, business, finance, biology, computer science

Tools

Workday

Job description

and the job listing Expires on September 12, 2026

The Office of Sponsored Programs at Cold Spring Harbor Laboratory (CSHL) is seeking a detail oriented Grant Administrator (Post-Award). The Grant Administrator is responsible for managing the financial and administrative aspects of awarded grants and sponsored projects. This role ensures compliance with institutional policies, sponsor regulations, and applicable laws while supporting principal investigators (PIs) in the effective execution of funded projects.

Position Responsibilities:

• Ensuring that institutional as well as third-party policies, laws and regulations regarding sponsored research support are proactively addressed.
• Third party award set-ups, sub-award invoicing and monitoring, e?ort reporting compliance,
• Post-award analytics and other reporting needs, as well as supporting Enterprise Resource Planning (ERP-Workday) and Huron HRS activities.
• Coordinating the preparation, compilation and submission of progress report documentation, which may include preparing budgets, other support documentation as well as research compliance related records.
• Maintaining and monitoring scientific reporting schedules and proactively engaging research investigators and their administrators in upcoming scientific reporting obligations.
• Interfacing with CSHL investigators and collaborating institutions to identify and support the needs of funding organization for prior approval requests that include carryover, re-budgeting and no-cost extensions.
• Training institutional staff in the use of electronic grant application and management systems, assisting with the preparation of research funding information for the CSHL Annual Report as well as other OSP related reporting functions

Position Requirements:

Education:

Bachelor’s degree required with a major in accounting, business, finance, biology, , computer science. Master’s Degree a plus.

Experience:

Grant experience preferred but not required. Strong proficiency in Microsoft Office Suites. Workday and/or Not-for-Profit experience a plus. Enterprise resource planning (ERP)analytics a plus.

Required Skills:

• Excellent communication and computer skills
• Ability to work under deadline pressures
• Strong organizational skills are required
• Must be able to multi-task and prioritize tasks and deadlines

Supplemental Information

Founded in 1890, CSHL has helped shape contemporary biomedical research and education with today’s research endeavors encompassing cancer, neuroscience, plant biology and quantitative biology. CSHL is a private, not-for-profit institution in New York and has been home to eight Nobel Prize winners. Today, CSHL’s multidisciplinary scientific community is bolstered by more than 600 researchers and its Scientific Meetings & Courses Program, which hosts more than 9,000 scientists from around the world each year on its campus.

Compensation and Benefits:

Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, a range of recognition, wellness programs, and access to an affordable and licensed on-site childcare center. Visit our CSHL Benefits site to learn more. The salary range for this role is $65,000-$70,000. The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).

For more information about CSHL, please visit us at www.cshl.edu.

CSHL is an EO Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor