Grants Administrator - Limited Service

State of Vermont; Montpelier (VT); On-site; USD 60,000 - 90,000; Full time

Job summary

The State of Vermont is seeking a Grants Administrator to manage all outgoing grants, ensure compliance, and support financial reporting from Montpelier. The role requires collaboration with a small grants team within the Business Office and periodic remote work flexibility.

Strong MS Office and grant management experience are essential. Reporting to the Montpelier office with some flexibility, the ideal candidate will be adept at policy interpretation, data handling, and cross-team problem

Qualifications

• Bachelor's degree with 3+ years in grants development/administration.
• Master's in public administration or accounting with 1+ year grants work.
• Associate's degree with 5+ years grants experience.
• High School diploma with 7+ years grants experience.

Responsibilities

• Administer all outgoing grant awards and amendments.
• Ensure grant compliance with internal, state-wide and federal policies.
• Approve and process subrecipient invoices.
• Manage grant information in VISION and Microsoft Office applications.
• Prepare grant financial reports from large data sets.
• Be or become an expert on grant policies such as Bulletin 5.
• Understand and communicate grant-related risk to the State.
• Support the Finance Manager in essential functions.
• Maintain complete and organized files.
• Participate with Grant and Business Office on process improvements.
• Collaborate with colleagues and partners.
• Perform other duties as assigned.

Education

Bachelor's degree in relevant field

Master's degree in public administration or accounting

Associate's degree with 5+ years grants experience

High School diploma with 7+ years grants experience

Tools

VISION

Microsoft Office

Job description

Overview

Do you want an opportunity to work among a dedicated group of colleagues and partners committed to our forest's health and outdoor recreation? The Department of Forests, Parks and Recreation is hiring a Grants Administrator. This position will be responsible for administering all outgoing grants for the department. The incumbent will contribute as an important member of our small Grants Team within our Business Office team. The ideal candidate brings proven grant and/or project management experience, intimate familiarity with Microsoft Office programs, a positive professional approach, initiative, the ability to work effectively in a dynamic environment, and shares an interest in the department's mission. This position will be expected to report to the Montpelier office at least 3 days each week with the option of 2 days remote. The Department of Forests, Parks and Recreation strives to create and maintain a welcoming, safe, and inclusive workplace for all.

Job Duties

• Administer all outgoing grant awards and amendments in a fast-paced environment.
• Ensure grant compliance in accordance with internal, State-wide and Federal policies.
• Approve and process subrecipient invoices.
• Manage grant information (grantee details, start and end dates, funding sources, budget, scope of work) in various software programs including VISION and Microsoft Office applications.
• Prepare grant financial reports by pulling and compiling large data sets.
• Be or become an expert on grant policies such as Bulletin 5.
• Understand, communicate, and help minimize the level of risk to the State in awarding a grant to an organization.
• Support the Finance Manager in essential job functions.
• Maintain complete and organized files.
• Actively participate with the Grant and Business Office teams on process improvements and problem solving.
• Collaborate with colleagues and partners.
• Other duties as assigned by the position supervisor or Commissioner.

Who May Apply

This position, Grants Administrator - Limited Service (Job Requisition #55857), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. Please note that multiple positions in the same work location may be filled from this job posting.

Environmental Factors

Duties are performed primarily in a standard office setting. Duties may entail some work outside of normal office hours and some travel, for which private means of transportation must be available. Some pressure from deadlines may be anticipated.

Minimum Qualifications

• Bachelor's degree AND three (3) years or more at or above a technical level in the development, evaluation, administration, or fiscal monitoring of grants.
• Master's degree in public administration or accounting AND one (1) year or more at or above a technical level in the development, evaluation, administration, or fiscal monitoring of grants.
• Associate's degree (or two years of full-time college coursework) AND five (5) years or more at or above a technical level in the development, evaluation, administration, or fiscal monitoring of grants.
• High School diploma AND seven (7) years or more at or above a technical level in the development, evaluation, administration, or fiscal monitoring of grants.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.