Grants Administrator I

State-of-South-Carolina; South Carolina; On-site; USD 70,000 - 110,000; Full time

Job summary

Clemson University seeks a qualified professional to plan, develop, coordinate and administer a statewide grant program for a large state agency or department. The role involves ensuring compliance, managing budgets, and coordinating with researchers and university staff.

The position emphasizes project administration, billing, reporting, and closeout activities within Workday, with responsibilities including voucher review, sponsor communications, and ensuring accurate financial documentation

Qualifications

• Bachelor's degree in business, public administration, or related field.

Responsibilities

• 50% Project Administration: Provide technical guidance to researchers and university constituents in awarding sponsored funds; monitor budgets, cost sharing, subawards, and expenses for allowability and compliance; review vouchers and liaise with sponsors.
• 20% Project Billing and Collection: Act as fiscal signing official for certification of expenses; generate invoices; monitor unclaimed EFTs and aging reports; contact sponsors for past-due payments.
• 15% Sponsored Reporting: Develop and maintain closeout reports and financial documentation; ensure accurate representation of sponsored project expenses and program income.
• 15% Project Setup and Close Out: Verify data in Workday for awards, budgets, invoicing and reporting; advise departments on award terms and upcoming closeouts; finalize subaward POs and revenue adjustments.

Education

Bachelor's degree in business, public administration, or related field

Job description

JOB SUMMARY:

Plans, develops, coordinates and administers a statewide program of grant development and administration for a large state agency or department.

JOB DUTIES:

• 50% Project Administration. Provide technical assistance guidance and oversight to researchers and University constituents in the awarding of sponsored funds. Monitor sponsored budgets, cost sharing, subaward encumbrances, PO requests in Workday and expenses for allowability and compliance. Review vouchers for subaward invoice payments. Serve as University liaison with sponsoring agencies in the negotiation of terms budget revisions changes in scope and effort commitments or no cost extensions. Analyze and resolve problems related to financial compliance or availability of funds. Is the final authority with resolution of expenses that are identified as unallowable under sponsoring agency policies.


• 20% Project Billing and Collection. Delegated responsibility as a University fiscal signing official for certification of expenses. Establishes new customer's invoices per award terms. Reviews unclaimed Electronic Funds Transfer listing and aging reports. Contacts sponsors concerning past due invoices and collections, prepares special forms and provides additional documentation for invoicing. Utilizes multiple federal state and private sponsor funded systems to submit payment requests.


• 15% Sponsored Reporting. Delegated responsibility as a University fiscal signing official for certification of expenses. Responsible for developing, preparing, and maintenance of closeout reports, Property Patent Contractor Release, and financial report documentation and work papers that accurately represent Clemson's financial expenses to sponsor's work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income, and all other facets involved in the accurate reporting of a sponsored project.


• 15% Project Setup Review and Close Out Review the accuracy of data entered in the set up of sponsored projects and subaward purchase orders in the Workday system to facilitate tracking and reporting which includes but not limited to the entry of award information budgets invoicing and reporting terms. Review and interpret award terms and conditions and provide guidance to department Notifies PIs/Depts/Colleges/Pre Award of awards/modifications and upcoming closing projects. Verifies final closeout expenditures cost sharing and revenues. Ensures the closeout of subaward POs. Prepares vouchers to sponsors for refund of excess revenue or journal entries for fixed price contract transfers.

Minimum Requirements:

A bachelor's degree and business, personnel, grant-in-aid or public administration experience.

Preferred Requirements:

CFRA or CRA