GRANTS ADMINISTRATOR

City-of-Thomasvill; Fletcherville (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

City of Thomasville is seeking a Grants Administrator responsible for securing and overseeing financial and administrative grants awarded to the City. The role requires researching funding sources, coordinating with departments, and timely submission of proposals.

The position collaborates with the Chief Financial Officer on budgetary and compliance matters, ensuring matching funds and proper grant agreement approvals. Strong record-keeping and potential budget assistance are essential.

Qualifications

• Bachelor’s degree in public administration, business administration, or closely related field.
• Five (5) years of public grant administration/coordination, grant writing, budgeting, funding source research, project management, and PC operations; or equivalent combination of education, training and experience.

Responsibilities

• Works closely with departments to identify project needs; researches grant programs; secures funding sources.
• Prepares grants; reviews applications with departments; submits proposals in a timely manner.
• Coordinates with Chief Financial Officer on budgetary, accountability, and compliance issues; ensures matching funds are available as needed.
• Works with City Attorney to ensure grant agreements are properly approved.
• Prepares schedule of grant expenditures for annual financial audit.
• Maintains detailed budget and financial records for all grants.
• Keeps departments updated on grant opportunities and compliance.
• Assists departments with annual budget and potential grant opportunities.
• Reviews and approves drawdown requests for reimbursement per grant requirements.
• Reviews and ensures compliance for grant budget amendments; may perform other accounting or financial analysis duties.

Skills

Grant administration

Grant writing

Budgeting

Project management

Funding source research

Microsoft Office

Education

Bachelor’s degree in public administration, business administration, or closely related field

Tools

Microsoft Office

Job description

Description

JOB SUMMARY

The Grants Administrator for the City of Thomasville will be responsible for securing and having oversight for financial and administrative grants awarded to the City of Thomasville. Work requires research, initiative, and creativity in finding funding sources. This position will work closely with individual departments to identify project needs and prepare timely submission of proposals.

ESSENTIAL JOB FUNCTIONS

• Works closely with individual departments to identify project needs; researches grant programs; secures funding sources;
• Prepares grants; reviews completed application with departments; and submits proposals/applications in a timely manner.
• Works closely with the Chief Financial Officer on budgetary, accountability, and compliance issues; ensures any required matching funds are available as needed
• Works with City Attorney to ensure grant agreements are properly approved.
• Prepares schedule of federal, state, or local grant expenditures for the annual financial audit
• Establishes and maintains detailed budget and financial records associated with all grants
• Updates departments regarding ongoing grants to ensure the City is staying in compliance with grant conditions/stipulations
• Meets with and assists departments with annual budget and potential grant opportunities
• Reviews and approves all drawdown requests for reimbursement and ensures all reimbursement checks or transfers are made in accordance with grant requirements
• Reviews and ensures compliance for various grant budget amendments prepared during the year and may perform other accounting or financial analysis duties as needed
• Answers questions and provides advice with regard to Grantees activities and requirements;
• Attends related workshops, conferences, and seminars to maintain up-to-date practices and grant opportunities
• Keeps Chief Financial Officer updated as necessary on grant opportunities, grant expenditures; and any grant issues that may arise
• Maintains files containing contracts, invoices, special requests, correspondence, updates, and proposals related to projects

Requirements

QUALIFICATIONS

Education and Experience:

• Bachelor’s degree in public administration, Business Administration, or closely related field
• Supplemented by five (5) years previous experience and/or training that includes public grant administration/coordination, grant writing, budgeting, funding source research, project management, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Knowledge, Skills, and Abilities:

• Good working knowledge of Microsoft Office (Outlook, Excel, PowerPoint and Word)
• Knowledge of federal, state, and local grants; including administration and grant writing.
• Actively promotes a collaborative and innovative culture.
• Ability to deal courteously and diplomatically with internal and external customers.
• Ability to communicate clearly and concisely, orally, graphically, and in writing.
• Ability to complete tasks with accuracy and with strong attention to detail while consistently meeting deadlines.
• Ability to attend evening meetings as mandatory.
• Must possess and maintain a valid Georgia driver’s license with a satisfactory motor vehicle record (MVR)

PHYSICAL/MENTAL DEMANDS

Mobility to work in typical office settings using standard office equipment is required. In addition, vision to read printed materials and computer screen and hearing and speech to communicate in person or over the telephone.

WORKING CONDITIONS

General office setting using standard office equipment is required, frequent interruptions, recurring deadlines

LIMITATIONS AND DISCLAIMERS

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description.

Requirements are representative of the minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.