Grants Administrator

City of Batavia; City of Batavia (NY); On-site; USD 59,000 - 72,000; Full time

Job summary

The City of Batavia seeks a Grants Administrator to secure and manage external funding for strategic initiatives, infrastructure, and community programs. You will oversee the full grant lifecycle, from opportunity research to reporting, while ensuring compliance and collaborating with city departments and external partners.

The role also maintains program designations such as Climate Smart Communities and Pro-Housing Communities to strengthen competitiveness for future funding opportunities.

Qualifications

• A graduate degree in a relevant field, or equivalent combination of education and grant-related experience.
• Two or more years of full-time grant experience for the Bachelor's option.
• Four years of grant-related experience for the Associate's option.
• Six years of full-time grant writing/procurement/fundraising/administration experience.

Responsibilities

• Secure and manage external funding to support City initiatives, infrastructure, and community programs.
• Oversee the full grant lifecycle: researching funding opportunities, preparing applications, and ensuring compliance.
• Manage reporting and documentation and collaborate with City departments and external partners.
• Maintain program designations (e.g., Climate Smart Communities, Pro-Housing Communities) to strengthen funding competitiveness.

Skills

Grant writing

Grant procurement

Fundraising

Grant administration

Education

Master's degree in Public Administration, Business Administration, Accounting, Economics, Political Science, or related field

Bachelor's degree in Public Administration, Business Administration, Accounting, Economics, Political Science, or related field; 2 years grant experience

Associate's degree in Public Administration, Business Administration, Accounting, Economics, Political Science, or related field; 4 years grant experience

Six years grant writing/procurement/fundraising/administration experience

Job description

Job Opportunities

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Brief Job Description: The Grants Administrator is responsible for securing and managing external funding to support the City of Batavia's strategic initiatives, infrastructure improvements, and community programs. This position oversees the complete grant lifecycle, including researching funding opportunities, preparing grant applications, ensuring compliance with grant requirements, managing reporting and documentation, and collaborating with City departments and external partners. The Grants Administrator also maintains key program designations, such as Climate Smart Communities and Pro-Housing Communities, to strengthen the City's competitiveness for future funding opportunities.

Salary Range:$58,826 - $71,584 annually

Minimum Qualifications: Graduation from high school or possession of a high school equivalency diploma recognized by the New York State Department of Education and one of the following:

• Option A: Master's degree in Public Administration, Business Administration, Accounting, Economics, Political Science, or a closely related field.
• Option B: Bachelor's degree or higher in Public Administration, Business Administration, Accounting, Economics, Political Science, or a closely related field, and two (2) years of full-time paid experience in grant writing, grant procurement, fundraising, or administering public or private grant programs.
• Option C: Associate's degree in Public Administration, Business Administration, Accounting, Economics, Political Science, or a closely related field, and four (4) years of full-time paid experience in grant writing, grant procurement, fundraising, or administering public or private grant programs.
• Option D: Six (6) years of full-time paid experience in grant writing, grant procurement, fundraising, or administering public or private grant programs

Special Requirements for Appointment: Background check, personality assessment and physical/drug screen.

All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status.