Grants Administrator

Hemenway & Barnes LLP - Boston, MA; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A philanthropic advisory firm in Boston is seeking a Grants Administrator to provide critical support for grant making activities. The ideal candidate will have a Bachelor’s degree and at least two years of experience in the nonprofit or philanthropic sector. Responsibilities include maintaining compliance with grant processes and supporting grant seekers with applications. Strong information technology and organization skills are essential in this collaborative role that emphasizes continuous improvement.

Qualifications

• 2+ years of experience in nonprofit or philanthropic sectors.
• Experience in grants management is a plus.
• Knowledge of IRS regulations related to nonprofits.

Responsibilities

• Provide direct administration for grant making activities.
• Maintain compliance with grant-making business processes.
• Support grant seekers with application submissions.

Skills

Information technology skills

Data management skills

Organization skills

Communication skills

Project management skills

Education

Bachelor's degree

Tools

Grants management software

Job description

The Grants Administrator will be a member of the firm’s Philanthropic Advisory Services team that provides a variety of philanthropic advisory services to the firm’s individual, foundation and family clients. They will work collaboratively with team members, staff and Trustees while observing confidentiality of client and firm matters. They will report to the Director of Philanthropic Services.

Job Summary:

Provides direct administration and support for the firm's grant making activities, including as it relates to distribution processing, reporting and compliance.

Complies with the firm's grant-making business processes, including application processing, financial tracking, and reporting.

Maintains high service standards and responsiveness when working with internal personnel as well as external clients, applicant, and grantees.

Works closely in support of firm's Senior Grants Manager.

Under the Senior Grants Manager's supervision, support grant seekers with application and grant report submissions.

Over time, develop expertise of the firm's grant-making software, steadily building knowledge and proficiency to help ensure file and data integrity and compliance with IRS guidelines and foundation specific requirements.

Position Requirements:

• Bachelor’s degree and at least two years’ experience in the nonprofit, philanthropic, or equivalent client service sectors. Experience in grants management in corporate, foundation, or government setting a plus.
• Strong information technology and data management skills, including specific expertise in database and/or grants management.
• Knowledge and application of best practices in grants management, including basic understanding of current IRS regulations related to nonprofits and foundations.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Outstanding organization, communication, and project management skills, with a focus on continuous improvement and growing confidence in these areas.

Please provide a cover letter with your resume.