GRANTS ACCOUNTING SPECIALIST I

The University of Georgia; Athens (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Georgia seeks a detail‑oriented post‑award administrator to ensure accurate invoicing and award administration for sponsor contracts. The role interprets award documents, maintains files, and communicates with internal teams and sponsors.

The position supports the Pre Award Team and adheres to SPA Customer Service Standards while mentoring minimal guidance on easier sponsors. Strong analytical, spreadsheet, and communication skills are required, with an associate degree and 2

Qualifications

• Associate’s degree or equivalent and 2 years of related experience.
• Experience interpreting legal documents.
• Ability to create and utilize complex spreadsheets.
• Strong written and verbal communication; high analytical ability.

Responsibilities

• Read, interpret and check for completeness of award documents and note special requirements. Ensure proper set up of awards and chartstrings in Financial Management System based on sponsor requirements. Identify invoicing and financial reporting requirements and notate in the Grants Portal.
• Manage and maintain various letters of credit with Federal agencies. Responsible for calculating and reconciling amounts to be drawn and reporting of expenditures incurred for sponsored projects according to federal guidelines. Prepare related FFR / SF‑425 reports to meet sponsor requirements and reconcile amounts to the financial statements.
• Review and approve fiscal compliance items, including but not limited to UGAMart Requisitions, Expense Reports, Payment Requests, Combo Code Requests and Journals for charges on sponsored projects. Process Residual Balance requests.
• Various other functions include but are not limited to responding to external agency and UGA departmental questions, inactivating closed projects, assisting and preparing information for audits, as well as other duties as assigned.
• Serve as a liaison with departmental contacts based on agency assignments. Respond to departmental contact’s questions and research, explain, or correct budget issues as necessary.

Skills

Legal document interpretation

Written and verbal communication

Analytical skills

Data tables/queries usage

Education

Associate’s degree or equivalent

Job description

Commensurate with Experience

8:00am-5:00pm Monday – Friday

Athens Area

Position Summary

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors’ contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will also effectively work and communicate with personnel within the University, as well as federal, state, local, and other non‑profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. This position does not have the authority to negotiate or execute on behalf of UGA/UGARF. This authority is limited to the Pre Award Team.

The workload for this position includes our easiest/least complicated sponsors. This position involves consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry‑level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor or train others.

Minimum Qualifications

Associate’s degree or equivalent and 2 years of related experience

Knowledge, Skills, Abilities and/or Competencies

Prior experience interpreting legal documents. Ability to create and utilize existing complicated spreadsheets. Strong written and verbal communication skills. A high level of analytical skills. Ability to utilize data tables/queries to assist with meeting deadlines.

Duties and Responsibilities

• Read, interpret and check for completeness of award documents and note special requirements. Ensure proper set up of awards and chartstrings in Financial Management System based on sponsor requirements. Identify invoicing and financial reporting requirements and notate in the Grants Portal. (30%)
• Manage and maintain various letters of credit with Federal agencies. Responsible for calculating and reconciling amounts to be drawn and reporting of expenditures incurred for sponsored projects according to federal guidelines. Prepare related FFR / SF‑425 reports to meet sponsor requirements and reconcile amounts to the financial statements. (20%)
• Review and approve fiscal compliance items, including but not limited to UGAMart Requisitions, Expense Reports, Payment Requests, Combo Code Requests and Journals for charges on sponsored projects. Process Residual Balance requests. (20%)
• Various other functions include but are not limited to responding to external agency and UGA departmental questions, inactivating closed projects, assisting and preparing information for audits, as well as other duties as assigned. (20%)
• Serve as a liaison with departmental contacts based on agency assignments. Respond to departmental contact’s questions and research, explain, or correct budget issues as necessary. (10%)

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

Contact

Recruitment Contact Name: Brad Langford

Recruitment Contact Email: [e-mail]