Grants Accountant

Piedmont Virginia Community College; Virginia (MN); On-site; USD 50,000 - 54,000; Full time

Job summary

Piedmont Virginia Community College (PVCC) is seeking a Grants Accountant to manage grant accounting, reimbursements, and reporting for multiple agencies.

This full-time role requires attention to detail in processing transactions, invoices, and reconciliations, and coordinating with the grants office and Shared Services Center.

The position supports PVCC's financial operations from Albemarle County, embracing PVCC values while ensuring timely payments and accurate financial records.

Qualifications

• Apply and adapt accounting principles.
• Knowledge of spreadsheet applications and accounting software.
• Ability to work independently.
• Excellent written and oral communication skills.
• Demonstrated ability to prepare reports and reconciliations.
• Customer service skills with both internal and external customers.
• Ability to work on multiple projects simultaneously, take direction from multiple sources, and prioritize assignments.

Responsibilities

• Process grant transactions and reimbursements in compliance with grantor rules.
• Collaborate with Workforce Development to process invoices and reconcile WES to SIS.
• Liaise with Shared Services Center and ensure three-way match for payments.
• Act as eVA Champion; create requisitions and process receiving on orders.
• Enter journal entries, vouchers, and other disbursements; verify data entries.
• Maintain fixed asset inventory records and ETF log.
• Serve as cashier backup: handle payments and student accounts.
• Assist in other office operations and promote PVCC values.
• Administer Records Destruction for financial files.

Skills

Accounting principles

Spreadsheet proficiency

Independent work

Written and verbal communication

Reports & reconciliations

Customer service

Multitasking

Education

Accounting degree preferred

Tools

Accounting software

Job description

Title: Grants Accountant

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Nonexempt

Hiring Range: $50,000-$54,000

Full Time or Part Time: Full Time

Job Description

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. Our scenic campus is located in Albemarle County, Virginia. We are one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS).

Purpose

To ensure that all accounting records and financial statements meet required accounting standards. To meet all reporting requirements of local, state, and federal agencies.

Duties and Responsibilities

• Process grant transactions and reimbursements in compliance with grantor. Works with grants office to ensure proper expenditures are recorded and reimbursed in a timely manner.
• Collaborates with Workforce Development to process invoices. Ensures WES refunds are processed in a timely manner. Reconciles WES to SIS monthly to ensure both systems are accurate.
• Acts as liaison with Shared Services Center and handles issues in Perceptive Content. Issues address timely prompt pay by ensuring the purchase order, receiving, and invoices have a three-way match to process payments. Works with Shared Services Center to resolve procurement and payment issues.
• Acts as eVA Champion for the college. Provides assistance to college staff on eVA. Works in eVA to create requisitions. Processes receiving on orders to ensure timely prompt pay.
• Serves as the data entry contact for the business office. Enters journal entries, vouchers, and other disbursements in the Accounting Information System. Verifies data entries for the department.
• Maintain the fixed asset inventory records of the college to include additions, deletions, and surplus inventory. Maintains the ETF log used to request reimbursement.
• Serves as backup to the cashier. Must be knowledgeable in accepting payments, reviewing student accounts, and general student account updates.
• Assists in other office operations as required.
• Embrace the core values of PVCC. Promotes and supports these values in job performance.
• Administers the Records Destruction for the financial files of the college.

Minimum Qualifications

• Demonstrate ability to apply and adapt accounting principles.
• Demonstrate knowledge of spreadsheet applications and accounting software.
• Ability to work independently.
• Excellent written and oral communication skills
• Demonstrated ability to prepare reports and reconciliations.
• Customer service skills with both internal and external customers.
• Ability to work on multiple projects simultaneously, take direction from multiple sources, and prioritize assignments.

Additional Considerations

Additional education or certifications, preferably in business or accounting.