Grants Accountant

Paycom - ATS; Palm Springs (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

DAP Health is seeking a Grants Accountant to manage fiscal aspects of grants, ensuring compliance with federal, state, city, and private funders. The role includes invoicing, budget analysis, reconciliations, and coordination with program staff to maximize grant utilization.

The position supports the Grant Accounting Manager through annual audits, month-end closings, and near-year financial reporting, with no supervisory responsibilities.

Qualifications

• Associate's degree in accounting or finance or equivalent experience.
• Ability to perform mathematical computations quickly and accurately.
• Experience with corporate grant accounting and funder reporting.

Responsibilities

• Review funds received and ensure they are posted in compliance with procedures.
• Prepare invoices and reports for funders, meeting guidelines and timelines.
• Assist with grant budgets, spend-downs, and budget modifications as needed.
• Support audit processes by providing documentation and analyses.

Skills

Mathematical computations

Detail oriented

Organizational skills

Communication

Data entry

Accounting systems

Time management

Compliance knowledge

Education

Associate's degree in accounting or finance

Tools

Accounting system modules

Job description

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.Job SummaryThe Grants Accountant position plays an essential role in managing and overseeing the fiscal aspects of grants received. Duties involve ensuring compliance with regulations and requirements of federal, state, city and privately funded programs. This position will perform allcontract and grant-related post award functions including but not limited to budget and expense analysis, monthly grant and contract invoicing, reconciliation, assisting with budget modifications, and associated communication with program staff. Additionally, the Grants Accountant will check and verify accounting data, enter data into the computerized accounting system and use our accounting system to research questions and generate reports to ensure DAP Health remains in compliance with financial and grant requirements. This position supports the Grant Accounting Manager in the annual audit process, while ensuring accuracy and effectiveness in all accounting procedures.Supervisory Responsibilities: NoneEssential Duties/ResponsibilitiesReview funds received and ensure they are accurately recorded and posted in compliance with procedures, rules, regulations, and specific grant activitiesProvide financial documentation necessary for the preparation of grant invoicing to comply with funder reporting requirementsDetermine validity of, or liability for, invoices or charges and determine the proper accounting for suchMake arithmetical calculations and verify totals, check the arithmetical accuracy of claims, warrants, vouchers or deposits, check and correct account or numerical records for arithmetical errors or proper codingPost financial transactions to accounts, journals, or ledgersReview grant coding on expenditures to ensure compliancePrepare invoices and reports for submission to funders, ensuring compliance with funder guidelines and timelinesMonitor grant budgetsMaintain complete and accurate grant filesProactively work with program staff to provide grant supportAssist with the preparation and submittal of timely financial reports, ensuring accuracy and completenessAssist with the preparation of spenddown reports, monitor grant expenditures, and work with program staff on maximizing grant useAssist in monitoring budget modification timelines and the preparation and submission of budget modifications to fundersAssist with the performance of grant close-out functions including related journal entries, reconciliations, invoices, and final cost reportsAssist with periodic audits and provide outside auditors with documentation and analysis in response to requests for financial informationAssist in month-end closings and fiscal year closingsAssist in gathering documentation and information for auditors - external financial auditors and grant/funder auditorsOperate standard office equipment, such as adding machine, computer, scanner, or duplicating machineAccess patient-protected health information as neededServe as backup for other positions in the department as neededPerform other duties as assignedRequired Skills/AbilitiesAbility to:Make mathematical computations quickly and accuratelyOperate standard office equipment which may include computers, calculators, adding machines, scanners, and duplicating machinesRead, understand, and follow written and oral instructionsUse computerized accounting systemsPrepare data in the proper format for data entryUnderstand and maintain financial accounting files or other record systemsRecognize and correct computational errorsAccurately compare, post, and transfer numbersUnderstand transactions in terms of accounting codes and classificationsPrepare routine and special financial reportsLearn accounting systemsEstablish and maintain effective working relationships with othersExtremely organized and detailed oriented with the ability to prioritize and maintain multiple projects simultaneously, meeting conflicting and tight deadlinesCommunicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally.Education and ExperienceAssociate's degree in accounting or finance or a minimum of five years equivalent of experienceHave working and detailed knowledge of the various modules in our Accounting SystemKnowledge of accounting methods, practices, and terminology of fiscal record keeping, business mathematics; checks, money orders, and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording, and controlling monies received and disbursed; basic mathematical/fiscal computer applicationsWorking Conditions/Physical RequirementsThis position is on-site at DAP Health AdminAbility to lift 24 poundsOperates in an office setting at times and requires frequent times of sitting, standing, repetitive motion, and talking