Grantmaking Specialist (Part-Time)

The Helis Foundation; New Orleans (LA); Hybrid; USD 36,000; Part time

Job summary

A nonprofit arts organization in New Orleans seeks a part-time Grantmaking Specialist to manage grant administration and support regranting programs. Candidates should have strong organizational and communication skills, a Bachelor’s degree, and prior experience in grantmaking. The role is remote with occasional in-person meetings and pays an annual salary of $36,000, based on a work schedule of 24 hours per week. Interested applicants should demonstrate relevant arts administration experience in their application.

Qualifications

• Prior experience in grant administration or grantmaking, preferably in a nonprofit or public agency.
• Proficiency with Microsoft Office and digital environments.
• Flexibility and reliability, with the ability to work independently.

Responsibilities

• Support the full grant cycle, from application intake to grant closeout.
• Track grant deadlines and ensure compliance with requirements.
• Respond to inquiries from grant applicants and grantees promptly.

Skills

Grant administration

Organizational skills

Communication skills

Attention to detail

Collaboration

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office

SharePoint

Job description

Grantmaking Specialist (Part-Time)

This is a part‑time position based in New Orleans. This role is open to candidates who currently resides in the greater New Orleans area or who are willing to relocate at their own expense.

Hours: 24 hours per week

Work Method: Remote with occasional in‑person meetings and attendance at cultural events in Greater New Orleans. Arts New Orleans will be transitioning into an office space in 2026, which will require approximately one to two in‑person workdays.

Anticipated Start Date: Monday, February 9, 2026

How to Apply

Please email a çalışma cover letter (no more than two pages), resume, and three references as a single PDF document to [e-mail]. Include your name and grantmaking specialist in the subject line. Resumes submitted without a cover letter or sent through job service (i.e. Indeed, LinkedIn, etc.) will not be reviewed.

Applications will be accepted through January 28, 2026, or until the job is filled. Interviews will be scheduled on a rolling basis as applications are received.

Position Summary

Arts New Orleans seeks a versatile, detail‑oriented Grantmaking Specialist to support the administration of the organization’s regranting programs. This part‑time position requires strong grant administration, organizational, and communication skills, as well as careful attention to detail. The Grantmaking Specialist plays a key role in managing grant cycles, supporting review panels, maintaining accurate records, and serving as a point of contact for applicants andनीय grantees.

Arts New Orleans currently administers two regranting programs: the Community Arts Grant program, supported by the City of New Orleans, and Louisiana Project Grants, supported by the State of Louisiana.

This position has a seasonal workflow, with peak activity during the spring and summer application cycles with reduced workload outside of the application and reporting periods.

Key Responsibilities

Grant Administration and Management

• Support the full grant cycle, including application intake, eligibility review, panel coordination, award notifications, and grant closeout.
• ڭ_track grant deadlines, contracts, reporting requirements, and payment schedules to ensure compliance with city and statetributor requirements.
• Maintain accurate and well‑organized electronic grant records using SharePoint and other internal systems.
• Prepare and process payment requests for regrant disbursements to approved grantees.
• Coordinate correspondence and reporting with city and state agencies related to regrant programs.
• Collaborate closely with the Deputy Director to ensure grantmaking activities align cookies with organizational goals and community priorities.
• Assist with ongoing improvements to grantmaking processes, systems, and documentation.
• Represent Arts New Orleans at funded programs and events as available and notify staff of unused complimentary tickets.

Communication and Collaboration

• Serve as a primary point of contact for grant applicants and grantees, responding to inquiries promptly, clearly, and professionally.
• Provide guidance and technical assistance to applicants as appropriate.
• Foster positive working relationships with city and state partners through professional, courteous communication.
• Participate in bi‑weekly staff meetings, either virtually or in person, as needed.

Qualifications

• Bachelor’s degree in a relevant field, or an equivalent combination of education and professional experience.
• Prior experience in grant administration or grantmaking, preferably in a nonprofit, public agency, or philanthropic organization.
• Strong administrative and organizational skills with demonstrated attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort working in shared digital environments such as SharePoint.
• Experience with or ability to quickly learn grantmaking databases and online application platforms.
• Ability to manage multiple priorities, meet deadlines, and work independently in a remote‑first environment.
• Demonstrated discretion and commitment to confidentiality when handling sensitive information.
• Flexibility, reliability, and a collaborative working style.

Personal Qualities

• Strong organizational skills with the ability to manage multiple deadlines and priorities simultaneously
• Exceptional attention to detail and commitment to accuracy
• Clear, professional written and verbal communication skills
• Sound judgment and discretion when handling confidential information
• Ability to work collaboratively with colleagues, panelists, and community stakeholders
• Comfort working independently while remaining accountable to team goals
• Adaptability and problem‑solving mindset in a fast‑paced environment
• Respect for diverse artistic practices, communities, and perspectives
• Reliability and follow‑through, with a demonstrated ability to meet firm deadlines
• Commitment to fairness, transparency, and equity in the grantmaking process

Compensation

The starting salary for this part‑time position is $36,000 annually.

Compensation is paid on a semi‑monthly basis in 24 equal pay periods, with payroll issued on the 15th and the last day of each month. Applicable federal, Setupquis, and other required payroll taxes will be withheld in accordance with law. Arts New Orleans will pay the employer‑required payroll taxes associated with this position.

This is a part‑time employee position and does not include streets benefits.

How We Work

Arts New Orleans operates in a remote‑first environment, with a shared studio space used for meetings and collaborative work but will be transitioning into a space for a couple days per week. Our work extends well beyond the desk: staff regularly engage with the community through monthly arts markets, public art unveilings, performances, festivals, and other cultural events across the city.

Is this role a Good Fit for you?

If you are passionate about supporting artists and cultural organizations, have relevant experience in arts administration including managing details and grant management systems, and thrive in a flexible, mission‑driven environment, we encourage you to apply.

Please Read Before Applying

This position required demonstrated, relevant experience in arts administration. Applicants whose background does not align with the core responsibilities of this role should not apply. We are seeking candidates who can clearly articulate how their skills and experience directly relate to this position.

Now in its fifth decade, the Arts Council of New Orleans (dba Arts New Orleans) is a private, nonprofit organization that supports arts and culture in the city. Our mission is to improve the quality of life in New Orleans by supporting, videre, and investing in our city’s greatest natural resource: our artists, cultural producers, and creative community.

Building on the abundant cultural wealth and creativity of our community, Arts New Orleans envisions a New Orleans in which arts and culture play a pivotal role in all areas of policy, planning, and placemaking. We believe art and artists should be central to all community and economic development efforts – from public health to public safety, education to infrastructure.

We do this through special initiatives along with a variety of ongoing programs, including:

• Public Art & Placemaking – From managing the City of New Orleans’ public art collection to private client commissions, we offer support for a wide range of creative and placemaking projects
• Young Artist Movement (YAM) – An arts education and workforce development program that connects youth to civic issues
• LUNA Fête – New Orleans’ annual festival of light, art, and technology
• Arts Market – A bi‑monthly series of fine arts and craft markets in City Park and Marsalis Harmony Park
• Grantmaking – Administering state and city support for arts & cultural initiatives
• Unframed – Large‑scale mural program in downtown New Orleans