Grant Writing Intern

Wisconsin History; Madison (WI); Hybrid; USD 17,000 - 24,000; Part time

Job summary

UW-Madison offers a Local Work Study Student position in the Grant Writing Department. The role supports grant research, writing, administration, and reporting in a part-time capacity.

As soon as possible start date, with hours ranging from 10 to 12 per week, and a salary of $15.00 per hour. Candidates should be pursuing a relevant degree and demonstrate strong writing, research, and organizational skills.

Qualifications

• Pursuing a degree in listed fields.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Strong research and analytical abilities.
• High attention to detail and accuracy.
• Ability to work independently while managing multiple deadlines.
• Proficiency with Google Workspace or Microsoft Office.

Responsibilities

• Grant Research: Research local, state, federal, corporate, and foundation grant opportunities.
• Grant Writing: Draft grant proposals, applications, letters of inquiry, and supporting documentation.
• Grant Administration: Maintain organized grant files and documentation.
• Reporting & Compliance: Assist with data collection for grant reporting requirements.
• Administrative Support: Participate in meetings, maintain records and provide admin support.

Skills

Strong written and verbal comunicación

Excellent organizational skills

Time management

Research and analytical abilities

Attention to detail

Independent work

Google Workspace/Microsoft Office

Education

Pursuing a degree in Business/Communications/English/Public Administration/Nonprofit Management/Political Science/Journalism/Marketing or related

Tools

Google Workspace

Microsoft Office

Job description

Job No: 512050
Division/Organization: Community Partners
Department: The Rigby
Job Type: Local Work Study Student Jobs
Remote Eligbility: Partially Remote
Location: Off Campus Work Study
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Digital Technology, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Business Management, Finance, and Marketing, Customer Service, Local Work-Study Required Student Jobs, Honoring Context and Culture, Federal Work-Study Preferred

Department Overview

The Grant Writing Department identifies funding opportunities and supports grant applications for business growth, workforce development, nonprofit initiatives, and community projects. The team researches grants, prepares applications, tracks deadlines, and assists with reporting and compliance.

Anticipated Start Date

As soon as possible

Remote Work Eligibility Detail

Partially Remote

Anticipated Hours Per Week

Minimum: 10 Maximum:12

Schedule

Varies

Salary/Wage Range/Lump Sum

Minimum: $15.00

Number of Positions

1

Qualifications

• Currently pursuing a degree in Business, Communications, English, Public Administration, Nonprofit Management, Political Science, Journalism, Marketing, or a related field.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Strong research and analytical abilities.
• High attention to detail and accuracy.
• Ability to work independently while managing multiple deadlines.
• Proficiency with Google Workspace or Microsoft Office.

Preferred Qualifications:

• Experience with professional, academic, or technical writing.
• Familiarity with grant writing or fundraising principles.
• Knowledge of nonprofit organizations, economic development, government funding, or small business operations.
• Experience utilizing AI-assisted writing and research tools.
• Previous internship or volunteer experience in nonprofit, government, or business settings.

Knowledge, Skills & Abilities

• Strong written communication and editing skills.
• Ability to research and evaluate funding opportunities.
• Strong organizational and project management skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Critical thinking and problem-solving skills.
• Ability to maintain confidentiality.
• Proficiency with word processing, spreadsheets, and online research tools.
• Ability to collaborate effectively with leadership and team members.

Position Summary/Job Duties

Grant Research:

• Research local, state, federal, corporate, and foundation grant opportunities.
• Identify funding opportunities that align with organizational and client objectives.
• Maintain a database of grant opportunities, deadlines, and eligibility requirements.
• Monitor recurring funding cycles and new grant announcements.

Grant Writing:

• Draft grant proposals, applications, letters of inquiry, and supporting documentation.
• Develop clear and compelling narratives using information provided by leadership and clients.
• Assist in preparing project descriptions, budgets, and supporting materials.
• Ensure applications are complete, accurate, and submitted by required deadlines.

Grant Administration:

• Maintain organized grant files and documentation.
• Track grant application status and submission deadlines.
• Monitor awarded, pending, and declined applications.
• Assist with maintaining grant tracking systems and reports.

Reporting & Compliance:

• Assist with collecting data for grant reporting requirements.
• Support preparation of post-award reports and compliance documentation.
• Help document project outcomes, community impact, and workforce development initiatives.

Administrative Support:

• Participate in meetings as assigned.
• Maintain accurate records and project documentation.
• Provide administrative support for grant-related initiatives and special projects.
• Perform additional duties as assigned.

Physical Demands

• Prolonged periods of sitting while working on a computer.
• Frequent use of a computer, keyboard, and other standard office equipment.
• Ability to communicate effectively in person and through virtual platforms.
• Occasional attendance at meetings or events as assigned.

Institutional Statements

Equal Employment Opportunity Statement

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Advertised and Applications Close

Advertised: September 01, 2026 09:00 AM Central Daylight Time
Applications close: October 01, 2026 11:55 PM Central Daylight Time