Grant Writer (Part-Time)

Petersburg City School Board Office; Petersburg (VA); On-site; USD 41,000 - 48,000; Part time

Job summary

Petersburg City Public Schools is seeking a Grant Writer (Part-Time) to identify, develop, and manage grant proposals supporting educational priorities. The role reports to the Chief Financial Officer and collaborates with division leadership and schools to secure external funding.

The position emphasizes strong grant research, writing, budgeting, and compliance with funding guidelines, ensuring timely submissions and effective reporting.

Qualifications

• Experience in researching and developing grant proposals for education.
• Ability to translate needs into compelling grant narratives with measurable outcomes.
• Knowledge of federal, state, and private foundation funding processes.

Responsibilities

• Identify and develop grant opportunities aligned with division priorities.
• Prepare high-quality proposals, letters of intent, and concept papers.
• Coordinate proposals with division staff and schools.
• Monitor grant compliance, reporting, and renewal opportunities.

Skills

Grant research

Grant writing

Proposal development

Data analysis

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Grant management systems

Budgeting

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Petersburg City Public Schools

• Date Posted: 10/21/2026
• Location: School Board Office

Job Title: Grant Writer (Part-Time)

Salary Range: $30-$35/hour

Supervisor: Chief Financial Officer

Job Classification: Non-Exempt

Job Summary

The Grant Writer is responsible for identifying, developing, writing, submitting, and managing grant proposals and funding opportunities that support the division's strategic priorities and enhance educational opportunities and outcomes for students.

The Grant Writer researches federal, state, corporate, and private foundation funding opportunities; develops compelling and competitive grant applications; coordinates proposal development with division departments and schools; and supports the administration, compliance, reporting, and evaluation of awarded grants.

The position serves as a strategic resource to the Superintendent and division leadership by maintaining a comprehensive grant pipeline, aligning funding opportunities with division priorities, and maximizing external resources available to support students, staff, programs, and operations.

Essential Job Functions

Researches and identifies federal, state, corporate, foundation, and other grant opportunities aligned with the division's strategic priorities and identified needs.

Maintains a comprehensive calendar and tracking system for grant opportunities, application deadlines, reporting requirements, and funding cycles.

Develops, writes, edits, and submits high-quality competitive grant proposals, letters of intent, concept papers, applications, and related funding documents.

Collaborates with the Superintendent, senior leadership, school administrators, program directors, finance staff, and other stakeholders to develop grant proposals that address identified needs and measurable outcomes.

Translates division priorities, student needs, program objectives, and data into compelling grant narratives and funding requests.

Develops grant budgets in collaboration with appropriate division staff and ensures proposed expenditures are allowable, reasonable, and aligned with grant requirements.

Coordinates the collection of supporting documentation, data, letters of support, program information, and other materials required for grant submissions.

Develops and maintains grant-related templates, narratives, organizational information, data sets, and other resources to improve the efficiency and quality of future grant applications.

Monitors awarded grants to ensure compliance with funding requirements, approved budgets, timelines, deliverables, and performance measures.

Coordinates grant reporting requirements, including progress reports, expenditure reports, performance data, and closeout documentation.

Collaborates with the Finance Department and grant program managers to monitor grant expenditures, budget balances, amendments, reimbursements, and financial documentation.

Tracks grant awards, expenditures, reporting deadlines, renewal opportunities, and grant closeout requirements.

Reviews grant agreements, award notices, and funding guidelines and communicates applicable requirements to responsible division personnel.

Supports the development and implementation of processes to ensure grant-funded programs remain compliant with applicable federal, state, local, and funding-agency requirements.

Monitors changes to grant regulations, funding priorities, and application requirements and communicates relevant updates to division leadership and grant administrators.

Maintains organized and audit-ready grant files and documentation.

Develops relationships with funding agencies, foundations, businesses, community organizations, and other potential funding partners to identify opportunities for collaboration and support.

Supports the Superintendent and division leadership in developing a diversified external funding strategy.

Provides technical assistance and training to division staff regarding grant development, grant administration, compliance, documentation, and reporting requirements.

Evaluates grant outcomes and funding opportunities to identify opportunities for renewal, expansion, or sustainability.

Prepares periodic reports for the Superintendent and division leadership regarding grant applications, awards, funding opportunities, compliance status, and grant performance.

Collaborates with the City of Petersburg Grant Writer.

Performs other duties as assigned by the Superintendent.

Job Specifications

Knowledge, Skills, and Abilities Required

Demonstrated expertise in grant research, development, writing, submission, and administration.

Proven ability to develop competitive grant proposals that clearly communicate needs, proposed solutions, measurable outcomes, and organizational impact.

Knowledge of federal, state, local, and private foundation grant processes and funding requirements.

Knowledge of grant budgeting, allowable costs, fiscal compliance, reporting requirements, and grant closeout procedures.

Strong research, analytical, writing, editing, and proofreading skills.

Excellent project management and organizational skills with the ability to manage multiple grant opportunities and competing deadlines.

Ability to interpret complex grant guidelines, regulations, and funding requirements and communicate them clearly to diverse audiences.

Ability to analyze data and incorporate quantitative and qualitative information into compelling grant narratives.

Strong interpersonal and collaborative skills with the ability to work effectively with administrators, educators, finance personnel, community partners, and external funding agencies.

Ability to work independently, exercise sound judgment, maintain confidentiality, and meet time-sensitive deadlines.

Strong attention to detail and accuracy.

Proficiency with Microsoft Office Suite, grant management/tracking systems, databases, spreadsheets, and online grant submission platforms.

Ability to establish and maintain effective professional relationships with funding agencies, foundations, businesses, and community partners.

Demonstrated success securing competitive grant funding.

Experience writing federal, state, and/or private foundation grants.

Experience managing grants following award.

Experience developing grant budgets and monitoring grant expenditures.

Experience working with educational programs, public-sector organizations, or school divisions.

Familiarity with federal education grants and applicable compliance requirements.

Minimum Qualifications

Education: Bachelor's degree from an accredited college or university in English, Communications, Public Administration, Education, Business Administration, Nonprofit Management, or a related field. A master's degree is preferred.

Experience: Minimum of3�5 years of progressive experience in grant writing and/or grant administration, preferably within a K�12 school division, educational institution, government agency, nonprofit organization, or similar setting.

Working Conditions and Physical Demands

Duties are performed primarily in an office/school environment with occasional travel for meetings, professional development, grant-related activities, and meetings with funding partners. The position requires sitting and/or standing for extended periods, operating standard office equipment, and maintaining visual acuity necessary to review documents, financial information, data, and grant materials. The employee may occasionally be required to lift or carry materials weighing up to 25 pounds, bend, stoop, and climb stairs. The noise level is typically moderate.