Grant Specialist

Ata Services Inc; Honolulu (HI); On-site; USD 43,000 - 46,000; Full time

Job summary

ATA Services, Inc. is seeking a Grant Specialist to support the Hawaii Emergency Management Agency (HIEMA) in Honolulu. The role covers grant monitoring, administration, budgets, and reporting across the grant lifecycle. You will coordinate with internal staff and external partners, ensuring accurate records and timely compliance.

The position involves proposal development, budget preparation, and program monitoring and evaluation, with disaster response team involvement during emergencies.

Qualifications

• Graduation from an accredited four-year college or university with a bachelor’s degree; additional relevant experience may substitute.
• Two and a half years of progressively responsible professional experience in project management, grant proposal development, or grant management.

Responsibilities

• Monitor, maintain, and implement compliance for Federal grant funds received and administered by HIEMA.
• Share grant notices, funding opportunities, and application requirements with stakeholder agencies; research funding sources.
• Assist in drafting, reviewing, and editing grant proposals and preparing grant budgets.
• Maintain complete grant files and process documentation in grants management systems.
• Track grant milestones, reporting deadlines, and compliance requirements.
• Support grant administration and budget compliance through summaries, projections, and related docs.
• Prepare, review, and distribute grant-related correspondence; respond to routine inquiries about programs, guidelines, and reviews.
• Prepare purchase requisitions and orders per fiscal procedures and grant criteria.
• Take notes and prepare minutes for meetings and workshops.

Skills

Grant coordination

Grant monitoring

Budgeting

Documentation

Education

Bachelor's degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Casual - Co Full Time Professional Honolulu, HI, US

Salary Range: $31.25 To $33.65 Hourly

ATA Services, Inc., is looking for a Grant Specialist for our client Hawaii Emergency Management Agency.

Job Overview:

This position performs professional grant monitoring, coordination, and administration duties throughout the grant lifecycle. The incumbent assists with proposals and budgets, maintains grant records, prepares reports, and supports program monitoring and evaluation. The Grants Specialist communicates with internal staff, external agencies, and subrecipients and serves on the State Emergency Response Team (SERT) and Emergency Response Team (ERT) during emergencies and disasters.

Key Responsibilities:

• Assist with monitoring, maintaining, and implementing compliance requirements for Federal grant funds received and administered by HIEMA.
• Share grant notices, funding opportunities, and application requirements with stakeholder agencies; research external and complementary funding sources.
• Assist in drafting, reviewing, and editing grant proposals and preparing grant budgets.
• Maintain complete grant files throughout the grant lifecycle and process documentation in grants management and file management systems.
• Track grant milestones, administrative outcomes, reporting deadlines, and compliance requirements.
• Support grant administration and budget compliance through claims, summaries, financial projections, and related documentation.
• Prepare, review, and distribute grant-related correspondence; respond to routine inquiries about programs, priorities, guidelines, and proposal review processes.
• Prepare purchase requisitions and orders in accordance with fiscal procedures and grant criteria.
• Take notes and prepare minutes for selected meetings and workshops.

Qualifications:

• Graduation from an accredited four-year college or university with a bachelor’s degree. Additional relevant professional experience may substitute for education on a year-for-year basis, subject to demonstration of the required skills.
• Two and one-half (2½) years of progressively responsible professional experience in project management, research, grant proposal development, grant management, or comparable work.

ATA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.