Grant & Programs Coordinator — Online K-12 School (FL)

ACCEL Schools; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Retirement contributions

Life insurance

Disability insurance

Discounted childcare

Job summary

ACCEL Schools is seeking a Program Coordinator for Florida grants to oversee day-to-day grant implementation, budgets, documentation, and compliance across statewide K–12 programs. The role partners with school leadership and finance to ensure grant activities align with the approved plan and SIP, with audit-ready records and timely reporting.

Travel may be required several times per year to support in-person testing and events.

Qualifications

• Experience with grant administration, budgeting, financial tracking, compliance, or program coordination.
• Strong organizational and recordkeeping skills with exceptional attention to detail.
• Proficiency with Microsoft Excel, Google Sheets, or similar financial tracking tools.
• Ability to manage multiple deadlines and priorities independently.
• Strong written and verbal communication skills.
• Experience working in a Florida K–12 school, charter school, or educational organization preferred.
• Knowledge of Florida Department of Education grants, UniSIG, or school improvement processes preferred.

Responsibilities

• Coordinate the day-to-day implementation of the school's grant and monitor progress toward approved goals and activities.
• Maintain accurate and up-to-date grant budgets, expenditure logs, and financial tracking records.
• Monitor grant expenditures, encumbrances, and remaining balances to ensure spending aligns with the approved grant budget.
• Review and maintain documentation related to grant-funded purchases, invoices, receipts, contracts, stipends, and other expenditures.
• Ensure grant-funded activities and expenditures are aligned with the approved grant plan and School Improvement Plan (SIP).
• Maintain organized, audit-ready electronic records of all required grant documentation.
• Track grant deadlines, reporting requirements, budget milestones, and implementation activities.
• Coordinate the collection and maintenance of documentation and evidence required for grant reporting and monitoring.
• Assist with required grant reporting, including financial and programmatic information submitted through applicable Florida Department of Education systems.
• Monitor compliance with applicable Florida Department of Education, federal, and organizational grant requirements.
• Identify potential budget, documentation, or compliance concerns and communicate them to school leadership and appropriate finance personnel.
• Coordinate with finance/business office personnel regarding purchasing, reimbursements, expenditures, and budget reconciliation.
• Provide school leadership with regular updates regarding grant spending, implementation progress, upcoming deadlines, and compliance requirements.
• Support preparation for grant monitoring, audits, and other compliance reviews.
• Maintain confidentiality and ensure the accuracy and integrity of all grant-related records and information.

Skills

Grant administration

Budgeting

Compliance

Program coordination

Organizational skills

Communication

Education

Bachelor's degree

Tools

Microsoft Excel

Google Sheets

Job description

ACCEL Schools is seeking a Program Coordinator for Florida grants to oversee day-to-day grant implementation, budgets, documentation, and compliance across statewide K–12 programs. The role partners with school leadership and finance to ensure grant activities align with the approved plan and SIP, with audit-ready records and timely reporting.

Travel may be required several times per year to support in-person testing and events.