Grant Programs Assistant & Project Coordinator

American Society for Clinical Pathology; United States; On-site; USD 18,000 - 27,000; Part time

Job summary

The American Society for Clinical Pathology is seeking an Assistant Project Manager to provide administrative, financial, and programmatic support for ASCP’s grant-funded programs. This role collaborates with internal staff, faculty, partners, and vendors to ensure effective implementation of project activities and adherence to grant requirements.

This role offers up to 20 hours per week for 6 months; weekly hours may vary based on business needs, ranging from approximately 10–20 hours.

Qualifications

• Bachelor’s degree is required; related fields preferred.
• Minimum of 3 years of professional experience in administrative support, project coordination, program support, or grants administration.
• Experience providing administrative or project support for grant-funded projects, including federal grants.
• Proficient in Microsoft Office Suite and virtual communication platforms (e.g., Zoom, Microsoft Teams).
• Experience using project management and document-sharing tools such as SharePoint or Teams.
• Strong written and verbal communication skills with drafting emails, agendas, and notes.
• Ability to interact professionally with diverse stakeholders including faculty, partners, vendors, grant funders, and staff.
• Excellent organizational and multitasking skills; detail-oriented with strong record-keeping.

Responsibilities

• Coordinate and support internal and external project meetings (scheduling, agendas, handouts, minutes).
• Draft, review, and file administrative documents such as invoices, honoraria forms, reimbursement requests, and tracking logs.
• Assist in data entry and upkeep of project tracking tools.
• Communicate with faculty, grantees, and project stakeholders.
• Collect progress reports from non-profit grantees and provide updates as required.
• Maintain digital records using SharePoint and Microsoft Teams, ensuring funder compliance.
• Collaborate cross-functionally to support grant objectives and timelines.
• Support Senior Manager and Director of Grant Operations and the Scientific Director as needed.

Skills

Administrative coordination

Microsoft Office

SharePoint

Microsoft Teams

Communication

Education

Bachelor’s degree

Tools

SharePoint

Microsoft Teams

Zoom

Job description

The American Society for Clinical Pathology is seeking an Assistant Project Manager to provide administrative, financial, and programmatic support for ASCP’s grant-funded programs. This role collaborates with internal staff, faculty, partners, and vendors to ensure effective implementation of project activities and adherence to grant requirements.

This role offers up to 20 hours per week for 6 months; weekly hours may vary based on business needs, ranging from approximately 10–20 hours.