Grant Program Coordinator Melanoma Medical Oncology

MD Anderson

Houston (TX)

Hybrid

USD 69,000 - 103,000

Full time

4 days ago

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Benefits offered by this job

Medical coverage starting day one

PTO and holidays

Tuition assistance

Pension and retirement plans

Job summary

The University of Texas MD Anderson Cancer Center is seeking a Grant Program Coordinator to support pre-award and compliance activities for a broad portfolio of sponsored programs. You will manage end-to-end proposal development, budgets, and regulatory coordination to ensure timely and compliant submissions.

This role involves working with investigators, departmental leadership, and multiple stakeholders to secure funding and manage post-award requirements.

Qualifications

Bachelor's degree required; Master's preferred.
Strong experience with pre-award grants and sponsored programs.
Experience with NIH/DoD/CPRIT or similar sponsoring agencies is desirable.

Responsibilities

Provide end-to-end pre-award administrative support for grants and contracts.
Lead proposal development by creating timelines, checklists and milestones.
Develop and review complex grant budgets and justifications.
Coordinate with sponsor systems (eRA Commons, Grants.gov, etc.).
Ensure compliance with sponsor regulations and institutional policies.
Support investigator biosketch and Other Support documentation.
Maintain records for proposals, approvals, and sponsor communications.

Skills

Grant administration

Budget preparation

Compliance coordination

Proposal development

Education

Bachelor's Degree

Master's Degree (preferred)

Job description

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention.

The Grant Program Coordinator (GPC) plays a critical role in supporting the development, coordination, and administration of research funding activities that advance scientific discovery and innovation.

The GPC serves as a key resource for investigators and departmental leadership by providing comprehensive pre-award and compliance support across a broad portfolio of sponsored programs.

Within this environment, the GPC manages complex grant and contract submissions, supports regulatory compliance requirements, and coordinates with internal and external stakeholders to ensure successful funding outcomes.

The GPC contributes to the efficient administration of sponsored research activities that support the mission of UT MD Anderson.

The ideal candidate will possess strong experience supporting sponsored research administration, including proposal development, budget preparation, compliance coordination, grants management, and contract administration.

Experience working with federal, state, foundation, and industry-sponsored funding mechanisms, sponsor submission portals, and cross-functional stakeholders is highly desirable.

Why Us?

At UT MD Anderson, this role directly supports groundbreaking research initiatives by helping investigators secure and manage critical funding opportunities.

The position offers meaningful collaboration with research leaders, exposure to a various portfolio of sponsored programs, professional growth within research administration, and the opportunity to contribute to an organization dedicated to improving lives through cancer research, education, prevention, and patient care.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Pre-Award Administration & Funding Development

Provide end-to-end pre-award administrative support for federal, state, foundation, and industry-sponsored grants and contracts, including NIH, DoD, CPRIT, and foundation funding opportunities
Lead proposal development coordination by creating timelines, checklists, tracking milestones, and ensuring sponsor and institutional requirements are met prior to submission
Develop, prepare, and review complex grant budgets, including personnel effort, salary cap considerations, fringe benefits, allowable costs, cost-sharing commitments, and multi-year projections
Prepare and review budget justifications to ensure alignment with sponsor guidelines and institutional policy
Provide comprehensive support for investigator Other Support documentation, ensuring accuracy, completeness, and compliance with sponsor disclosure requirements
Provide administrative support for investigator Biosketch preparation as needed
Assist investigators with SciENcv-compliant proposal document preparation
Coordinate proposal assembly and submission through sponsor systems including eRA Commons, ASSIST, Grants.gov, DoD portals, foundation-specific systems, and the internal Click system
Manage incoming and outgoing subaward proposal components, including collection and review of scope of work, budgets, F&A rates, and required certifications
Identify funding opportunities, maintain grant deadline calendars, and distribute targeted funding information to investigators and research staff

Compliance Coordination

Coordinate with faculty, Research Administration, Compliance, Legal, Finance, and other institutional offices to facilitate compliant grant and contract submissions
Ensure proposals and subaward documentation comply with sponsor regulations, institutional policies, and federal requirements
Provide administrative oversight for research contracts and agreements, including budget preparation and coordination of review, negotiation, approval, and activation processes
Submit and manage Material Transfer Agreements (MTAs) and coordinate with Research Administration, Legal, and external collaborators to facilitate timely execution
Support compliance documentation related to human subjects, animal research, biosafety, conflict of interest, and other regulatory requirements associated with pre-award submissions and Just in Time requests
Maintain accurate records and tracking systems for proposals, agreements, compliance approvals, and sponsor communications

Administrative, Fiscal & Stakeholder Coordination

Serve as a primary point of contact and trusted advisor for department leadership and faculty regarding pre-award strategy, timelines, and administrative requirements
Advise investigators and department leadership on proposal documentation requirements, submission processes, and internal routing deadlines
Manage fiscal components of assigned grants and awards, including preparation, review, and submission of budgets, financial documentation, and sponsor-required reports
Coordinate activities among faculty, department staff, central administration, subrecipients, sponsors, and institutional reviewers
Demonstrate exceptional organization, attention to detail, and written and verbal communication skills while managing complex and multi-investigator proposals
Proactively identify submission risks or compliance concerns and recommend solutions to support successful and timely proposal submissions
Apply strong problem-surfing, prioritization, and time-management skills to manage high proposal volumes and competing deadlines

Additional Responsibilities

Perform other duties as assigned

Education

Required: Bachelor's Degree

Preferred: Master's Degree

Experience

Required: Three years extensive administrative experience. With Master's degree, one year experience.

May substitute required education degree with additional years of equivalent experience on a one to one year basis.

Preferred: Experience with pre-award grants (NIH, DoD, CPRIT).

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

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