Program Coordinator

MD Anderson Cancer Center

Houston (TX)

Hybrid

USD 53,000 - 79,000

Full time

2 days ago

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Benefits offered by this job

Medical coverage day one

PTO & holidays

Tuition assistance

Retirement plans

Job summary

The University of Texas MD Anderson Cancer Center is seeking an Administrative Program Coordinator to provide advanced administrative support for the Clinical Cancer Prevention department. You will assist the Department Chair, Administrator, faculty, and staff in financial, operational, and procurement activities, while handling complex tasks with strong communication and organizational skills.

The ideal candidate is highly organized with program coordination experience and proficiency in

Qualifications

Required: Bachelor's Degree.
Preferred: Master's Degree.
Three years related experience, including program or project coordination experience.
Experience with Epic, Kronos, PeopleSoft, or similar systems is a plus.

Responsibilities

Coordinate clinical and administrative activities to support departmental operations.
Reconcile research charges and clinical trial data for programs.
Prepare reports and provide monthly expenditure summaries.
Manage procurement, purchasing, and invoice resolutions.
Support budget tracking, grant expenditures, and regulatory compliance.
Assist with space management and facility-related requests.
Provide timekeeping support and respond to patient billing inquiries.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Epic

Kronos

PeopleSoft

Purchasing & procurement

Budget tracking

Report development

Education

Bachelor's Degree

Master's Degree

Tools

Epic

Kronos

PeopleSoft

Excel

Word

Outlook

Teams

Job description

Clinical Cancer Prevention Department aims to establish and conduct the highest quality collaborative translational and clinical research program investigating risk assessment, risk reduction interventions, cancer risk and early detection markers, and cancer screening. The purpose of the Program Coordinator position is to provide advanced administrative support for the Department of Clinical Cancer Prevention. The role is integral to the success of key departmental programs and supports the Department Chair, Department Administrator, clinical and research faculty, and staff in financial, clinical, operational, and procurement activities. The incumbent serves as a technical and administrative resource, performing complex, detail-oriented responsibilities that require strong written and verbal communication skills, analytical judgment, and exceptional organizational abilities. The position requires strong interpersonal, problem-solving, and critical-thinking skills, with the ability to manage multiple high-priority assignments simultaneously.

The ideal candidate is a highly organized, detail-oriented professional with experience coordinating programs, projects, or departmental operations. They possess strong multitasking, customer service, and problem-solving skills, along with proficiency in Microsoft Excel, Word, Outlook, and Teams. Experience with Epic, Kronos, PeopleSoft, purchasing and procurement, financial tracking, budget support, and report development is preferred.

Salary Range (40-hour work week): Minimum $25.48/hour - Midpoint $31.73/hour - Maximum $37.98/hour

Work Location: Texas Medical Center

Schedule: Hybrid; onsite 3 times per week, additional based on business needs

Why Us?

At UT MD Anderson, the Administrative Program Coordinator directly supports cancer prevention research and clinical operations that advance the institution's mission to eliminate cancer. This role offers the opportunity to collaborate with researchers, clinicians, and administrative leaders while developing expertise in healthcare operations, financial management, procurement, reporting, and program coordination within a world-renowned academic medical center. The hybrid schedule supports work-life balance while providing meaningful opportunities for professional growth and impact.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Clinical Coordination

Reconcile research charges and clinical trial data for departmental clinical research programs
Coordinate denials management activities supporting clinical operations
Prepare and distribute clinical activity reports for Clinical Cancer Prevention and Cancer Prevention Center programs
Create ad hoc reports for clinical and research teams
Provide monthly Press Ganey reports to departmental providers
Meet monthly with faculty and advanced practice providers to review open encounters, missing charges, billing denials, and activity trends
Monitor Epic cubes for professional activity trends
Reconcile daily provider charges for the department
Monitor open encounter and missing charge reports daily and take action to ensure timely closure of encounters
Respond to patient billing inquiries and resolve billing discrepancies as appropriate

Administrative & Fiscal Activities

Identify and resolve operational issues affecting research laboratory and clinical programs
Interact with internal and external stakeholders to resolve administrative and operational challenges
Provide reconciliation support for research and clinical programs
Initiate and complete work request forms and provide cost estimates to Principal Investigators and departmental leadership
Assist with preparation of capital equipment and depreciation budgets for clinical and research programs
Collaborate with research leadership to ensure grant expenditures comply with institutional and agency regulations
Review and reconcile accounts to verify accuracy, resolve errors, and ensure regulatory compliance
Prepare memoranda and supporting documentation for Interdepartmental Transfers (IDTs)
Coordinate departmental activities, events, and administrative support coverage
Provide monthly expenditure reports to departmental leadership

Department Operations & Resource Management

Assist with departmental space survey and space management activities
Serve as liaison between Research Facilities and the department regarding FAR requests and asset management
Follow up on RNIs and INRs supporting laboratory and clinical program operations
Perform monthly purchase order closeout activities
Serve as a Procard holder and maintain accurate financial records in accordance with institutional policies and procedures
Provide Web Schedule and Kronos timekeeping support

Supply, Procurement & Inventory Activities

Resolve purchasing issues related to procurement of goods and services for research laboratories and departmental operations
Identify and evaluate vendors and suppliers and conduct price analyses
Assist with product selection by evaluating materials, manufacturers, and suppliers from technical, functional, and cost perspectives
Create purchase requisitions in Resource One as requested by Principal Investigators and department staff
Review and resolve invoice exceptions within Resource One (PeopleSoft) and coordinate corrections with Supply Chain Services and

Accounts Payable

Complete departmental capital equipment and controlled asset inventory activities and resolve missing equipment issues
Coordinate repairs and maintenance of office equipment, furnishings, fixtures, and office space modifications

Reporting & Administrative Support

Develop, maintain, and distribute operational, financial, clinical, and research reports
Monitor reporting data and trends to support departmental decision-making
Maintain accurate records and documentation supporting departmental operations
Support departmental leadership with special projects and operational analyses
Perform other duties as assigned

Requirements

EDUCATION

Required: Bachelor's Degree
Preferred: Master's Degree

WORK EXPERIENCE

Required: Three years related experience, including program/project coordination experience or One year required experience with Master's degree
Preferred: Prior experience coordinating programs, projects, or departmental operations is a must. Familiarity with Epic, Kronos, PeopleSoft, or similar systems, experience with purchasing and procurement activities, experience with financial tracking, reconciliation, or budget support, and experience creating and maintaining reports is a plus.
May substitute required education degree with additional years of equivalent experience on a one-to-one basis

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information