Grant Program Coordinator

MD Anderson Cancer Center

Houston (TX)

Hybrid

USD 68,500 - 102,500

Full time

14 days+

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Benefits offered by this job

Employer‑paid medical coverage

Paid time off and holidays

Tuition Assistance Program

Defined‑benefit pension

Job summary

A leading cancer research center in Houston is seeking a Grant Program Coordinator to provide essential administrative support for grant activities. The ideal candidate will have experience in financial management, budgeting, and preparing NIH Biosketches. This full-time role offers a minimum salary of $68,500 with opportunities for professional growth in a collaborative environment. Join us in advancing cancer treatment through impactful research.

Qualifications

Bachelor's degree in a relevant field is required.
3+ years administrative experience, or 1 year with a Master's.
Experience in preparing NIH Biosketches preferred.

Responsibilities

Provide administrative support for grant program activities.
Ensure compliance of all grants with regulations.
Perform monthly reconciliations on department accounts.
Assist with project proposals for grant submissions.

Skills

Preparing NIH Biosketches

Financial management

Budgeting

Expense reconciliation

Education

Bachelor's Degree

Master's Degree

Job description

The Department of Health Services Research conducts the highest quality health services research with the ultimate aims of optimizing health care delivery and improving outcomes for the prevention and treatment of cancer.

The primary purpose of the Grant Program Coordinator position is to provide administrative support for the departmental pre and post award activities, reporting and analysis of financial management data, and coordination and facilitation of clinical research program. It requires the ability to establish priorities, manage multiple tasks and complete work assignments accurately and on time.

Ideal candidates will have experience preparing NIH Biosketches and possess knowledge of funding sources. Prior experience with financial management, budgeting, and expense reconciliation is a plus.

Minimum salary is $68,500, midpoint $85,500 and maximum $102,500.

The typical work schedule is onsite at least once a week and as business needs. Location: Texas Medical Center.

Why Us?

Join MD Anderson Cancer Center and contribute to groundbreaking cancer research while advancing your career in a collaborative environment. This role supports our mission to eliminate cancer through research and innovation, offering opportunities for professional growth and work-life balance.

Employer‑paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined‑benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer‑paid life and reduced salary protection programs.

Responsibilities

Pre & Post Award Administrative Support

Assist with project proposals for submission to the Office of Research Administration or Office of Sponsored Programs.
Create, coordinate, and review applications with Grant Program Manager to ensure quality and compliance.
Mentor and develop others in the grant program process.
Ensure accuracy and compliance of all grants with sponsor regulations and institutional policy.
Meet with Principal Investigators and Grant Program Manager to review and evaluate research plans.
Prepare all grant‑related reports and respond to agency requests for information.
Coordinate and submit invoices for grant funding with Grants and Contracts.
Attend Grants Administrative Meetings and other research‑related meetings.

Financial Management Support

Perform monthly reconciliation for all department accounts, including expenditures, salary, and fringe.
Maintain department FACT table and confirm attributes for new account requests.
Monitor and advise on fund reallocations and expense transfers.
Review expenditures and account balances for department chart field strings.
Review expense reimbursement reports prior to submission.
Collaborate on aging reports for invoicing and payments.
Submit STAT samples monthly and monitor open PO activity.
Initiate requests to inactivate chart field strings.
Attend monthly financial reviews with faculty to discuss post‑award management and upcoming submissions.

Special Projects & Other Duties

Develop and determine priorities for special projects and monitor status.
Perform other duties as assigned.

Education

Required: Bachelor's Degree.
Preferred: Master's Degree.

Work Experience

Required: Three years extensive administrative experience. Or one year extensive administrative experience required with Master's degree.
Preferred: Must have experience with preparing NIH Biosketches. Prior experience with finance, budgeting, and reconciliation expenses is a plus.
May substitute required education degree with additional years of equivalent experience on a one‑to‑one year basis.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. EEO‑affirmative‑action. (Legal statement).

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