Grant Program Assistant

The College of New Jersey; Ewing (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking institution as a Program Assistant for the Sustainable Jersey Grants Program! This role is perfect for those passionate about sustainability, where you'll support communities in accessing vital funding for impactful projects. Collaborate closely with the Grants Program Manager, engage with applicants, manage data, and contribute to outreach efforts. This is a unique opportunity to make a real difference in local sustainability initiatives while working in a vibrant and diverse environment. If you're detail-oriented and eager to help communities thrive, this position is for you!

Benefits

Comprehensive health plans

Dental and prescription coverage

Generous leave entitlements

Tuition Waiver and Reimbursement Program

Pension and retirement plans

Access to learning opportunities

Qualifications

• Associate's degree in management, accounting, or related field required.
• 1+ years of experience in program administration or grants management.

Responsibilities

• Assist in executing annual grant cycles and monitor grantee progress.
• Maintain accurate data records and prepare performance reports.

Skills

Program Administration

Grants Management

Data Tracking

Customer Service

Communication Skills

Education

Associate's Degree in Management or Related Field

Tools

Microsoft Office Suite

Data Management Systems

Job description

Job Description - Grant Program Assistant (25000158)

Requisition Title

Description

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer and is dedicated to the goal of building a culturally diverse staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities and veterans.

Job Title: Program Assistant -Sustainable Jersey Grants Program
Location: The College of New Jersey, Ewing, NJ
Position Type: Full-Time
Make an Impact with Sustainability Funding!

Position Summary:

Are you passionate about sustainability and want to help communities access funding for impactful projects? The Sustainability Institute at The College of New Jersey is seeking a Program Assistant to support the Sustainable Jersey Grants Program—a growing initiative that provides critical funding to municipalities and schools working toward a more sustainable future.

The Program Assistant will play a key role in supporting the Sustainable Jersey Grants Program, which continues to expand its impact for local governments and school districts. This position is ideal for a detail-oriented, organized professional who enjoys working in a mission-driven environment and engaging with communities to help them access funding for sustainability projects.

Working closely with the Grants Program Manager, the Program Assistant will help execute annual grant cycles, provide hands-on technical assistance to applicants and grantees, manage program data and tracking, monitor project progress, and support outreach and reporting efforts. This is an opportunity to contribute to a high-impact program that directly supports local sustainability efforts.

Main Responsibilities:

Grants Program Management

1. Assist in the seamless execution of annual grant cycles, from application development and processing to reviews, grantee notification, and ongoing administration.
2. Monitor grantee progress, ensuring timely reporting and compliance with program requirements.
3. Serve as a resource for grant recipients, helping them navigate the grant process and maximize their impact.

Data Management and Reporting

1. Maintain and update accurate data records, including tracking grant applications, awards, and project progress.
2. Assist in preparing performance reports and presentations that highlight program success and inform stakeholders.
3. Identify opportunities to improve data management processes for better efficiency and impact measurement.

Outreach and Communications

1. Help develop and distribute communications that promote grant opportunities and share inspiring success stories.
2. Provide direct technical assistance to applicants and grantees, answering questions and offering guidance.
3. Collaborate with the team to create compelling materials that increase awareness of available funding and support grantees in their sustainability projects.

Program Support

1. Coordinate logistics for grant-related meetings, webinars, and events.
2. Assist with the development of user-friendly program materials and resources that help applicants and grantees navigate the grant process.
3. Other Duties as Assigned.

Required Qualifications:

1. Associate’s degree (or equivalent experience) in management, accounting, data analytics, government, communications, or a related field.
2. 1+ years of experience in program administration, grants management, data tracking, or a related area.
3. At least one year of experience in supporting program administration, grants management, or a customer service operation.
4. Experience with data tracking, reporting, and maintaining accurate records.
5. Proficiency with Microsoft Office Suite and familiarity with data management systems.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Preferred Qualifications:

1. Two or more years of experience in a similar role and/or the public or nonprofit sector.
2. Familiarity with customer relationship or grant management systems.
3. Experience with grants, nonprofits, sustainability, or community programs.

Employer Qualifications:

1. Final offer of employment is contingent upon the successful completion of a background check and reference checks.
2. Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.

About TCNJ

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.

Employee Benefits: As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:

1. Comprehensive benefit plans covering medical, dental and prescription plans
2. Generous leave entitlements program and Energy Savings Program
3. Employee and dependent Tuition Waiver and Reimbursement Program
4. Pension, retirement, and deferred compensation plans, group life insurance
5. Access to extensive learning opportunities

Qualified candidates should apply online at: [e-mail] and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

Primary Location

Forcina Hall - Sustainability Institute