Grant Planning Coordinator - SHIP/Entitlement

Collier County Realty Corp; Naples (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Collier County is seeking a Grant Coordinator to manage HUD/SHIP grant cycles, coordinate amendments, advertise funding, and provide technical assistance to subrecipients. You will lead cross-department collaboration to ensure compliance and timely reporting.

The role requires a bachelor's degree and several years of grant experience; fingerprinting is required; a valid Florida driver's license is preferred. You will prepare plans, CAPER, LHAP, and ensure closeout in IDIS.

Qualifications

• Bachelor's degree required.
• Three (3) years of related experience.
• Fingerprinting required.

Responsibilities

• Manages HUD and SHIP grant cycles including development of application tools and evaluation of selection criteria.
• Identifies and reprograms unspent funds and develops amendments to HUD Action Plans and LHAP.
• Coordinates, writes and prepares Consolidated Annual Performance and Evaluation Report (CAPER).
• Prepares and processes lien releases, mortgage modifications, and related documents for program beneficiaries.
• Provides training and technical assistance to CHS staff and subrecipients on regulations and grants processes.
• Establishes and maintains HUD-funded programs in IDIS and completes closeout processes.

Skills

Grant coordination

Regulatory compliance

Public meetings coordination

Education

Bachelor's degree

Tools

IDIS

Grant management software

Job description

Job Summary

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

Job Summary

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Secures and administers grant programs within the assigned Department, provides technical and grant application assistance as needed, oversees implementation of grants, monitors grant activity for timeliness and compliance, prepares regular process updates and reporting. Additionally, ensures all aspects of programmatic management including procurement; scheduling of public meetings; accurate record keeping for audit purposes; preparation of work plan for construction projects; and develops and reviews executive summaries, resolutions, party agreements, and budget amendments to ensure all are completed according to schedule. Serves as a lead to other Grant Coordinators and specialists.

Essential Functions

• Manages the Housing and Urban Development (HUD) and State Housing Initiative Partnership Program (SHIP) and local trust fund annual grant cycle including development and refinement of the application tools and process which entails development and application of selection criteria; assures proper advertising, provides extensive technical assistance, reviews and evaluations.
• Identifies and reprograms unspent/unallocated funds from previous funding years following comprehensive compliant evaluation and selection process; develop substantial amendments to various years HUD Action Plans, entailing development of compliant legal advertisements, and bringing the amendments forth for Board consideration and HUD review.
• Identifies and reprograms unspent/unallocated funds from previous funding years following comprehensive compliant evaluation and selection process; develops amendments to various years Local Housing Assistance Plan (LHAP).
• Coordinates, writes and prepares the Consolidated Annual Performance and Evaluation Report (CAPER).
• Conducts research and provides pay off letter for liens in favor of Collier County; prepares lien releases, satisfaction of mortgages, mortgage modifications, subordination agreements and processes check endorsement requests.
• Assists in the preparation of the Consolidated Plan, an extensive document detailing the needs of the community and projects intended to provide relief to low-income persons or provide economic development; directs the preparation of the annual Action Plan.
• Prepares the five-year Housing Assistance and Citizen Participation Plan.
• Advertises all HUD and SHIP funding as required to maintain grant compliance.
• Facilitates all public hearings and public meetings as required by the Citizen Participation Plan.
• Ensure any required interlocal agreement is obtained by the Division and in compliance with grant
• Analyzes program performance, expenditure data, timeliness, funding utilization, and compliance trends to identify risks, funding needs, and opportunities for program improvement.
• Monitors changes to federal regulations, HUD notices, NOFOs, grantor guidance, and applicable statutes and evaluates their impact on CHS programs and funding strategies
• Provides training and technical assistance to CHS staff and subrecipients regarding new regulations, grantor requirements, planning requirements, application processes, and changes to grant administration policies
• Responsible for establishing and maintaining HUD-funded programs and activities in the Integrated Disbursement and Information System (IDIS), ensuring accurate entry of program, funding, activity, budget, and performance information in accordance with HUD requirements.
• Coordinates and completes the IDIS closeout process for programs and activities, including reconciliation of financial and performance data, verification that all applicable requirements have been satisfied, resolution of outstanding issues, and submission of required closeout information to HUD.
• Responsible for managing CHS consulting contracts supporting grant planning, housing and community development websites, grant management software, and related program administration activities. Oversees contract deliverables, performance, budgets, invoices, amendments, renewals, compliance requirements, and vendor performance; coordinates with other County departments.

Minimum Qualifications

• Bachelor’s degree required.
• Three (3) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting required.

LICENSES/CERTIFICATES

• Must possess and maintain a valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

Collier County is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. In accordance with the Americans with Disabilities Act, reasonable accommodations are available to qualified individuals with disabilities. Veterans’ Preference is provided to eligible applicants in accordance with Florida law.

Collier County BCC offers a variety of benefits to both regular full and part-time employees.

01

APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I understand and agree with the statements above.
• I do not agree with the statements above.

02

Have you obtained a bachelor's degree, accompanied by at least three (3) years of related experience? Please note that candidates without a degree should have four (4) additional years of pertinent experience.

• Yes, I have a related degree and three (3) years of related experience.
• Yes, I have a total of seven (7) years of related experience, but no degree.
• No, I do not have either requirement.

03

Describe your experience working with grants- federal and state.

04

Describe your experience drafting strategic plans or other planning documents.

05

Describe your experience with administering a grant application cycle, including conducting technical assistance to potential applicants.

06

Do you possess and maintain a valid Driver's License?

• Yes
• No
• Required Question