Grant Operations Administrator

Goodstack; Lorida (FL); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Goodstack is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to submission. You will set up grant calendars, extract application questions, compile materials, and review final submissions for accuracy and coherence.

Ideal candidates have 0–2 years in admin/ops roles, with strong data-entry precision and familiarity with Notion, Google Workspace, and CRMs. The role emphasizes deadlines, portal navigation, and meticulous review to ensure flawless

Competenze

• 0–2 years of experience in administrative, operations, or data entry roles.
• Exceptional precision in data entry, copy-pasting, and proofreading; an eye for formatting errors.
• Comfort navigating new software platforms, web portals, and cloud-based databases.

Mansioni

• Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Format extracted questions into standardized templates for Grant Writers.
• Input and copy-paste completed, client-approved content into funder portals.
• Gather and attach necessary non-profit supporting documents (financials, tax forms, board lists).
• Perform final proofreading and formatting checks to ensure coherence and correct portal fields.

Conoscenze

Data entry accuracy

Editing & proofreading

Written English

Strumenti

Notion

Google Workspace

CRMs

Descrizione del lavoro

Grant Operations Administrator

We're looking for a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. In this role, you'll be responsible for setting up grant calendars, extracting application questions from funder portals for writers, compiling application materials, and reviewing final submissions for accuracy, completeness, and overall visual and textual coherence before hitting submit.

We welcome candidates from a variety of adjacent administrative backgrounds. You are a great fit for this role if you have experience as a Proposal or RFP Coordinator, Bid or Tender Administrator, Loan Processing Assistant, Admissions/Intake Coordinator, or Junior Operations Coordinator. If you are used to managing strict deadlines, navigating third-party web portals, chasing missing compliance documents, and reviewing detailed application packages with a zero-error mindset, your skills will translate seamlessly to our team—no prior grant writing experience required.

Mission

As a Grant Operations Administrator, your mission will be to:

Grant Calendar & Schedule Management

• Create, update, and maintain structured grant calendars for assigned non-profit clients to track upcoming deadlines and submission milestones.
• Monitor key internal target dates (e.g., Access funder portals and application software to extract exact application questions, word limits, formatting rules, and required attachments.
• Format extracted questions into standardized templates for Grant Writers to ensure no technical requirements are missed.
• Set up client login credentials and basic profile information on external portal platforms.

Application Completion & Form Assembly

• Input and copy-paste completed, client-approved narrative content into funder portals accurately.
• Gather, format, and attach necessary non-profit supporting documents (e.g., financial statements, tax forms, board lists).
• Ensure every form field is filled correctly, verifying that no placeholder text, yellow highlights, or missing answers remain.

Quality Assurance & Coherence Check

• Conduct final proofreading and formatting checks to verify the application reads coherently and flows logically within the portal UI.
• Confirm that narrative answers directly match the corresponding portal fields and adhere strictly to character/word limits.
• Raise immediate flags to the team if any technical discrepancies or missing information could delay submission.
• Execute the final electronic grant submission once all approvals are cleared.
• Record completed submissions, capture confirmation receipts, and update task statuses in AgentPro to trigger automated customer notifications.

Qualifications

0–2 years of experience in administrative, operations, or data entry roles. (Recent graduates with strong organizational skills are welcome).

• ~ Exceptional precision in data entry, copy-pasting, and proofreading; an eye for spotting formatting errors, broken links, or incomplete fields.
• ~ Comfort navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs).
• ~ Strong basic written English skills to ensure submitted applications look clean, professional, and well-structured.

Key Performance Indicators

• On-Time Submissions: 100% of assigned grant applications submitted on or before internal and external deadlines.
• Accuracy Rate: Zero submission errors caused by missing documents, incorrect portal fields, or formatting mistakes.
• Calendar Accuracy: Up-to-date grant calendars maintained across 100% of assigned client profiles.

From daily commutes to weekend activities or grocery shopping, we envision a world where creating positive change is seamlessly integrated into our everyday lives. In this future, the depth and breadth of impact we can make through everyday actions will expand dramatically – benefiting both businesses and the world.

Businesses are expected to deliver on both profit and purpose and those that don’t are falling behind. Doing this empowers everyone – companies, employees, consumers, and communities – to contribute to positive change and take meaningful action.

OUR PLEDGE TO DIVERSITY, EQUITY & INCLUSION

We actively seek and welcome applicants from all walks of life, regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.