Grant Management Specialist (Executive I)

State of Illinois; Springfield (IL); On-site; USD 68,000 - 98,000; Full time

Benefits offered by this job

Flexible and hybrid work schedules

Health, life, dental, and vision plans

Pension plan through SERS

Deferred compensation program

Pre‑tax programs (MCAP & DCAP)

Job summary

State of Illinois, Department on Aging, in Springfield, IL, seeks a detail‑oriented professional to support complex grant activities. You will manage multiple grants with accuracy and handle budgeting, accounting, personnel, statistics, and procurement tasks.

Experience with Amplifund or similar grant management software is preferred. Flexible/hybrid schedules may be available; strong Excel skills are essential for reporting and analysis.

Qualifications

• Requires four years of college with business/public administration coursework.
• Requires one year of administrative experience in public or business sector.
• Requires one year of grant management experience.
• Requires one year of advanced MS Excel skills (VLOOKUP, HLOOKUP, INDEX+MATCH, pivot tables, macros or VBA).

Responsibilities

• Determine cash needs for grants and analyze monthly cash requests.
• Enter financial data into spreadsheets and databases to improve retrieval.
• Analyze and track programmatic outcomes and prepare performance reports.
• Perform duties within the scope of grant management and compliance.

Skills

Grant management

Advanced Excel

Education

Bachelor's degree in business or public administration

Tools

MS Excel

Job description

Job Requisition ID: 57507Opening Date: 07/20/2026
Closing Date: 08/03/2026
Agency: Department on Aging
Class Title: EXECUTIVE I - 13851Skill Option: None Bilingual Option: None
Salary: Anticipated Starting Salary: $6135, Full Range: $6135-$8790
Job Type: Salaried
Category: Full Time County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

About The Agency

The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental, and vision plans
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits, please follow this link.

Position Overview

We are seeking a detail‑oriented professional with experience supporting complex grant activities. Ideal candidates have a proven ability to manage multiple grants simultaneously with exceptional accuracy and attention to detail. A strong understanding of governmental accounting, program budgeting, personnel administration, statistics, and procurement is highly valued. Experience with Amplifund or comparable grant management software is also preferred. This role is well‑suited for individuals who thrive in structured environments and are committed to maintaining high standards in grant management and compliance.

Essential Functions

• Under direction of the Older American Services Program Manager, determines cash needs based on grant obligation and administrative needs for Area Agencies on Aging (AAA) to accurately analyze monthly Cash Requests.
• Collects, compiles, and enters financial information into computerized spreadsheets, including Excel, and other database programs to increase the efficiency by which information is retrieved.
• Analyzes and tracks programmatic outcomes.
• Develops, prepares, reviews, and compiles specific data for performance reporting for Federal and State funded programs.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
• Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

• Requires one (1) year of experience conducting grant management.
• Requires one (1) year of experience performing advanced functions in MS Excel such as VLOOKUP, HLOOKUP, INDEX + MATCH, pivot tables, power queries, macros, or VBA.

Preferred Qualifications

• Prefers one year of experience managing multiple grants simultaneously with an error rate less than 1%.
• Prefers one year of experience conducting advanced features in MS Excel or similar software such as VLOOKUP, HLOOKUP, INDEX + MATCH, Pivot Tables, Power Queries, Macros, or VBA.
• Prefers two years of experience demonstrating knowledge of the principles of governmental accounting, program budgeting, personnel, statistics, and procurement.
• Prefers previous or current use of Amplifund or equivalent grant management software.

Conditions of Employment

• Requires the ability to pass a criminal background check.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours

8:30am - 5:00pm Monday-Friday

Headquarter Location

1 Natural Resources Wy, Springfield, Illinois, 62702

Work County

Sangamon

Agency Contact

Nick Gilmore

Email

[e-mail]

Phone #

217-900-0013

Posting Group

Social Services

This position DOES contain “Specialized Skills” (as that term is used in CBAs).