Grant Management Specialist (Executive I)

Illinoiscomptroller; Springfield (IL); On-site; USD 74,000 - 105,000; Full time

Job summary

Illinois Department on Aging in Springfield seeks a detail‑oriented grant management professional to support complex grant activities within a structured government setting. The role emphasizes accuracy, budgeting, and compliance.

Ideal candidates will manage multiple grants, utilize MS Excel at an advanced level, and collaborate with program managers to ensure timely reporting and data integrity. Overtime/work weekends may be required.

Qualifications

• Grant management experience with multiple grants.
• Proficiency in governmental budgeting and accounting basics.
• Amplifund or similar grant management software experience preferred.

Responsibilities

• Determine cash needs based on grant obligations and administrative needs.
• Collect, compile, and enter financial information into computerized spreadsheets and databases.
• Analyze programmatic outcomes and prepare performance reporting for Federal and State funds.
• Support procurement, personnel administration, and other related duties.

Skills

Grant management

MS Excel

Education

Bachelor's degree / four-year college

Tools

MS Excel

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:57507
Opening Date: 09/15/2026
Closing Date: 09/29/2026
Agency: Department on Aging
Class Title:EXECUTIVE I - 13851
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary: $6135, Full Range: $6135-$8790
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC062 Technical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

About the Agency

The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental, and vision plans
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program - voluntary supplemental retirement plan
• Option pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

We are seeking a detail‑oriented professional with experience supporting complex grant activities. Ideal candidates have a proven ability to manage multiple grants simultaneously with exceptional accuracy and attention to detail. A strong understanding of governmental accounting, program budgeting, personnel administration, statistics, and procurement is highly valued.Experience with Amplifund or comparable grant management software is also preferred. This role is well‑suited for individuals who thrive in structured environments and are committed to maintaining high standards in grant management and compliance.

Essential Functions

• Under direction of the Older American Services Program Manager, determines cash needs based on grant obligation and administrative needs for Area Agencieson Aging (AAA) to accurately analyze monthly Cash Requests.
• Collects, compiles, and enters financial information into computerized spreadsheets, includingExcel, and other database programs to increase the efficiency by which information is retrieved.
• Analyzes and tracks programmatic outcomes.
• Develops, prepares, reviews, and compiles specific data for performance reporting for Federal and State funded programs.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
• Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

• Requires one (1) year of experience conducting grant management.
• Requires one (1) year of experience performing advanced functions in MS Excel such as VLOOKUP, HLOOKUP, INDEX + MATCH, pivot tables, power queries, macros, or VBA.

Preferred Qualifications

• Prefers one year of experience managing multiple grants simultaneously with an error rate less than 1%.
• Prefers one year of experience conducting advanced features in MS Excel or similar software such as VLOOKUP, HLOOKUP, INDEX + MATCH, Pivot Tables, Power Queries, Macros, or VBA.
• Prefers two years of experience demonstrating knowledge of the principles of governmental accounting, program budgeting, personnel, statistics, and procurement.
• Prefers previous or current use of Amplifund or equivalent grant management software.

Conditions of Employment

• Requires the ability to pass a criminal background check.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

***The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES contain “Specialized Skills” (as that term is used in CBAs).