Grant Coordinator - Depression Clinical and Research Program / Psychiatry Department

Mass General Brigham Health Plan, Inc.; Boston (MA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Join a forward-thinking organization as a Grant Coordinator in the Depression Clinical and Research Program. This role offers the chance to manage research grants and financial accounts, ensuring compliance with regulations and facilitating groundbreaking studies in mental health. You'll work closely with a diverse team of professionals, contributing to innovative research and patient care. This position not only allows you to enhance your skills in grant management but also offers opportunities for academic contributions. If you're passionate about making a difference in the field of mental health, this is the perfect opportunity for you.

Qualifications

• 1-2 years experience in clinical research or grant coordination preferred.
• Ability to manage research grants and contracts effectively.

Responsibilities

• Coordinate grant submissions and manage financial accounts for research.
• Ensure compliance with regulations and oversee research study coordination.

Skills

Analytical Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Interpersonal Skills

Attention to Detail

Proficiency in Excel

Proficiency in Word

Education

BA/BS

Tools

Insight

Workday

Job description

Grant Coordinator - Depression Clinical and Research Program / Psychiatry Department page is loaded

Grant Coordinator - Depression Clinical and Research Program / Psychiatry Department

Apply remote type Hybrid locations Boston-MA time type Full time posted on Posted Yesterday job requisition id RQ4015474 Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

A Grant Coordinator position is available at the MGH Depression Clinical and Research Program (DCRP), a division of the Department of Psychiatry at Massachusetts General Hospital. Reporting to the Director of the DCRP, this critical role encompasses research grants management and financial account coordination for the research program. The DCRP is a world-class center for research and treatment of depressive disorders, staffing approximately 15 psychiatrists and psychologists, 6-8 research coordinators, and a 3-member clinical support staff. Work within a constantly evolving clinical and research program as the Grant Coordinator responsible for a large range of tasks under the supervision of the Director of the DCRP and collaboration as needed with the Department of Psychiatry’s Finance Manager.

Qualifications

Research Grant and Contract Management

• Coordinate grant submissions in collaboration with DCRP Investigators, for federal institutions such as National Institute of Health (NIH), private foundations, etc.
• Oversee preparation of communications between investigators and NIH: progress reports/Just-In-Time requests.
• Work with Research Management to establish and manage research funds upon receipt of awards.
• Facilitate establishment and implementation of industry research contracts and consulting contracts. Act as contract liaison between DCRP and Research Management/Clinical Trials Office, MGB Healthcare Finance, and MGH Legal Offices. This includes occasionally working with outside legal counsel when needed to execute contracts and payments to vendors and consultants.
• Prepare contract change orders when necessary and negotiate with sponsors.
• Communicate with collaborators and MGB Innovation office for processing of confidentiality agreements, intellectual property disclosures and patent applications.

Financial Coordination of Research Program

• Provide monthly reports to DCRP Director, including generating, reviewing, and supporting the interpretation of financial statements. Track actual budgets on a monthly basis for each research study and for DCRP research sundry funds, and modify projections as requested.

• Process accounts payable including check requests, site payments, invoices and internal transfers. Manage Consultant Agreements & Payments. Coordinate travel reimbursements.

• Manage supply ordering for the program.
• Ensure compliance with MGB Finance practices, including policy and procedure compliance, benefits and payroll changes. Manage and implement salary changes for all DCRP personnel, in consultation with DCRP director.
• Manage consulting contract accounts receivable and invoicing. Ensure that payments to DCRP are made in a timely manner, e.g. in multisite studies that pay contingent upon recruitment/completion of study subjects.
• Create budget templates for studies to ensure accurate and efficient budgeting.
• Prepare budgets for sponsors, including commercial, foundations and federal funding sources.
• Maintain record of grant proposals submitted and awarded.
• Manage personnel assignments to funding sources, in collaboration with DCRP Director.
• Provide reports to outside vendors (including federal government) as necessary.

Research Coordination and Oversight

• Ensure studies are conducted in compliance with respective investigational plans and all applicable regulations, IRB requirements, and company policies and procedures.
• Ensure proper effort reporting.
• In addition to completing the duties listed above, the Grants Coordinator will have an opportunity to manage and coordinate clinical studies as a member of the research team. This involves screening patients for study eligibility, data entry and analysis, manuscript preparation, and clinical laboratory work such as phlebotomy and EKG administration. All Research Coordinators work closely with the physicians and psychologists on staff in managing patient care throughout the studies. The Grant Coordinator may be asked to spend about 20-30% of their time on research study coordination.

Miscellaneous

• If desired, the Grant Coordinator will have an opportunity to participate in writing of academic articles for publication and posters for presentation as a member of the DCRP. This may involve data entry and analysis, literature searches, and assistance with writing portions of the manuscript. For such projects, the Grant Coordinator will work closely with and receive supervision from the physicians and psychologists on staff. This activity is considered optional, depending on the Grant Coordinator’s interest and time available.

SKILLS/ABILITIES/COMPETENCIES REQUIRED:

Required:

• Strong analytical, communication, and organizational skills.
• Ability to make decisions and solve problems quickly and independently.
• Strong interpersonal skills and ability to effectively interact with a diverse body of personnel.
• Strong attention to detail in all aspects of work.
• Proficiency in Excel and Word.

Preferred:

• Experience of 1-2 years working in clinical research or financial or grant coordination.
• Knowledge of MGH/MGB systems, including Insight and Workday.
• Knowledge of NIH grants and contracts processes.

EDUCATION:

• BA/BS Required.

EXPERIENCE:

• Healthcare and/or not-for-profit background preferred.
• MGH/MGB experience preferred.

We request a resume and cover letter outlining your reasons for applying, and the strengths you would bring to the position. Start date: June 2025

Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications fromprotected veterans and individuals with disabilities are strongly encouraged.

Please contact Paulina Gutierrez at pgutierrez-ramirez @mgh.harvard.edu with any questions.

EEO StatementMassachusetts General Hospitalis anAffirmative ActionEmployer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.We will ensure thatall individuals with a disability areprovidedareasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Additional Job Details (if applicable)

Physical Requirements

Standing Occasionally (3-33%)

Walking Occasionally (3-33%)

Sitting Constantly (67-100%)

Lifting Occasionally (3-33%) 20lbs - 35lbs

Carrying Occasionally (3-33%) 20lbs - 35lbs

Pushing Rarely (Less than 2%)

Pulling Rarely (Less than 2%)

Climbing Rarely (Less than 2%)

Balancing Occasionally (3-33%)

Stooping Occasionally (3-33%)

Kneeling Rarely (Less than 2%)

Crouching Rarely (Less than 2%)

Crawling Rarely (Less than 2%)

Reaching Occasionally (3-33%)

Gross Manipulation (Handling) Constantly (67-100%)

Fine Manipulation (Fingering) Frequently (34-66%)

Feeling Constantly (67-100%)

Foot Use Rarely (Less than 2%)

Vision - Far Constantly (67-100%)

Vision - Near Constantly (67-100%)

Talking Constantly (67-100%)

Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

15 New Chardon Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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