Grant & Contract Specialist

Arizona State University; Scottsdale (AZ); On-site; USD 49,000 - 52,000; Full time

Job summary

Arizona State University’s Grant & Contract Specialist role is based in Scottsdale, focusing on payment management activities to ensure compliance with university, sponsor, ABOR, state and federal requirements.

This entry-level position provides support within Cash Management and Post Award - Fiscal Oversight, with close supervision and clear guidance for project accounting, cash management, cost analysis and compliance.

Qualifications

• Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• ACH wire and check identification and deposit.
• Assist with Treasury deposits, Arizona State University Foundation draws, sponsor refunds, completion of needed journal transactions, local cost share and revenue recognition oversight.
• As a resource, may interact with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection and processing of revenue.
• Maintains all applicable project records and files; decides proper handling of financial transactions
• Approves transactions within designated limits.
• May recommend changes to methods or procedures to management, utilizing knowledge of accounting principles and practices.
• In addition to the Essential Duties and Functions listed above, a Grant & Contract Specialist works with their supervisor to prioritize and manage time. This position supports a customer group and works with other internal university contacts. May assist with data gathering and initial analysis under direction of a senior staff member.

Education

Bachelor’s degree and three years of experience or equivalent

Job description

Job Profile

Research Contract Specialist 2

Job Family

Research Contracts

Time Type

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Responsible for negotiating terms, conducting in-depth compliance reviews, and providing grant and contract guidance to stakeholders. Also, responsible for collaborating with stakeholders to ensure efficient grant administration and adherence to regulatory requirements.

Job Description

The primary focus of the Grant & Contract Specialist position is to support one or more functional areas through payment management activities to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This position is a member of the Cash Management group within the Post Award - Fiscal Oversight Team. This is an entry level position which receives close supervision and direction to support project accounting and cash management, cost analysis and compliance. This position follows standard practices and procedures to analyze situations, resulting in the completion of needed payment management activities.

Salary Range

$48,600 - $52,000 per year; DOE

Essential Duties

• ACH wire and check identification and deposit
• Assist with Treasury deposits, Arizona State University Foundation draws, sponsor refunds, completion of needed journal transactions, local cost share and revenue recognition oversight.
• As a resource, may interact with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection and processing of revenue.
• Maintains all applicable project records and files; decides proper handling of financial transactions
• Approves transactions within designated limits.
• May recommend changes to methods or procedures to management, utilizing knowledge of accounting principles and practices.
• In addition to the Essential Duties and Functions listed above, a Grant & Contract Specialist works with their supervisor to prioritize and manage time. This position supports a customer group and works with other internal university contacts. May assist with data gathering and initial analysis under direction of a senior staff member.

Desired Qualifications

• Experience working in accounting systems/software and a developed understanding of accounting practices.
• Experience with grants/contracts and fiscal grants management.
• Working knowledge of Microsoft Office Suite and comfort working in basic computer applications and information dissemination technology.
• Good collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone.
• Experience in establishing and maintaining effective working relationships along with the ability to work effectively within a structured team.
• Ability to work under close supervision, receive detailed instructions and effectively respond to routine situations.
• Ability to provide ideas and recommendations to resolve routine issues based on an understanding of the requirements.

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.

Department Statement

Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university’s culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

AtORSPA Fiscal Oversight, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Working at ASU has additional perks and outstanding benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Driving Requirement

Driving is not required for this position.

Location

Off-Campus: Scottsdale

Funding

No Federal Funding

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco‑free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance

For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre‑employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre‑employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.