Grant & Contract Administrator - Post-Award

Commonwealth of VA Careers; Virginia (MN); Remote; USD 70,000 - 90,000; Full time

Job summary

A leading institution is seeking a Grant & Contract Administrator for a remote position, focusing on managing fiscal and administrative aspects of sponsored projects. The ideal candidate holds a Master’s degree in a related field and has substantial experience in research administration and contract management. This role is critical in facilitating communication between various stakeholders, ensuring compliance, and providing excellent customer service. Successful candidates will demonstrate strong problem-solving capabilities and proficiency in project documentation.

Qualifications

• Master’s degree in finance, business administration, or public administration is needed.
• High degree of proficiency in Microsoft Office, including Excel at intermediate level.
• CRA certification is highly desirable.

Responsibilities

• Interpret award notices, negotiate agreements, and monitor project spending.
• Serve as a liaison to faculty and funding agencies, ensuring compliance with regulations.
• Maintain documentation and resolve issues proactively.

Skills

Research administration

Contract administration

Microsoft Office

Budgeting

Education

Master’s degree in finance, business administration, or public administration

Bachelor’s degree with equivalent work experience

Job description

Title: Grant & Contract Administrator - Post-Award

Agency: VP FOR RESEARCH

Location: Remote

FLSA: Exempt

Hiring Range:

Full Time or Part Time:

Additional Detail

Job Description:

The primary purpose of the position is to interpret award notices and budgets, negotiation of agreements, monitor project spending, prepare required documentation, and facilitate effective communication between faculty, sponsors, and internal stakeholders. The Grants and Contracts Administrator supports investigators in managing the fiscal and administrative aspects of sponsored projects from award inception to closeout. This role is responsible for independently overseeing a portfolio of projects of varying complexity, including initiating project setups and closeouts, processing budget revisions and no-cost extensions, and ensuring compliance with sponsor and institutional regulations. The Administrator serves as a primary liaison to faculty and funding agencies, providing guidance on project administration, re-budgeting actions, personnel changes, and regulatory compliance (e.g., export control, IRB, IACUC). This position emphasizes proactive customer service, timely processing of transactions, and clear communication to support investigators in meeting reporting and deliverable obligations. The Administrator also maintains accurate project documentation and represents the institution in sponsor and internal meetings. Ability to tell when something is wrong or is likely to go wrong. Resolving, or proposing solutions toward resolving problems in consultation with mentor or other more experienced colleagues. Additionally, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

This position is designated as a telework position and is subject to Telework and Workplace Flexibility Policy terms.

Minimum Qualifications:

Education and/or training:

Master’s degree in finance, business administration, public administration or related field of study. Or a bachelor’s degree in the above-mentioned fields of study with work experience equivalent to a master’s degree in those same or related fields of study.

Specific knowledge, skills, and abilities:

• Considerable working knowledge of research administration, sponsored programs, contract administration, or a related administrative field
• Work requires a broad knowledge in technical field such as sponsored programs, finance, business administration, or contract administration.
• High degree of proficiency in the use of computer applications and Microsoft Office, including excel at an intermediate level.
• Demonstrated knowledge of federal regulations governing Sponsored Programs, including Uniform Guidance, FAR and DFAR clauses and export control is preferred.

Additional Considerations:

• Demonstrated knowledge of federal regulations governing Sponsored Research Programs, including Uniform Guidance, FAR and DFAR clauses and export control is preferred.
• CRA is highly desirable.
• Experience in budgeting or accounting reconciliation, or related preferred.