Grant Compliance Specialist

Bvabearsva; Maryland; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work from home options

Job summary

BVA Bears IT Solutions is seeking a Grant Compliance Specialist to ensure all project activities comply with funding requirements. You will oversee compliance processes and audit readiness.

This role allows for hybrid/remote work with travel across Western Maryland. Strong understanding of federal regulations is essential. The position requires U.S. citizenship and offers flexible work from home options.

Qualifications

• Experience in grant compliance, federal program administration, or regulatory oversight.
• Strong understanding of documentation and reporting requirements.
• Ability to manage multiple compliance processes simultaneously.

Responsibilities

• Monitor all project activities to ensure compliance with ARC funding requirements.
• Maintain organized, audit-ready documentation including deliverables and financial records.
• Support preparation and submission of required progress reports and compliance documentation.
• Prepare project records for audit reviews and respond to compliance inquiries.
• Ensure project processes align with compliance requirements and recommend necessary improvements.
• Work with project team members to implement and document compliance requirements.
• Identify compliance risks and support development of mitigation strategies.

Skills

Grant Compliance

Documentation Management

Audit Preparation

Attention to Detail

Risk Management

Reporting

Communication

Organizational Skills

Job description

Position: Grant Compliance Specialist

BVA Bears IT Solutions is seeking a Grant Compliance Specialist. In this role you will ensure that all project activities, documentation, and deliverables associated with the Appalachian Business Builders initiative comply with Appalachian Regional Commission (ARC) funding requirements, federal regulations, and institutional standards. This role provides oversight of compliance processes, documentation, reporting, and audit readiness to support successful execution of the project and future funding opportunities.

Work Location & Travel

Hybrid/remote work environment with periodic travel across Allegany, Garrett, and Washington Counties, in Western Maryland, for engagement sessions and research validation.

Essential Duties and Responsibilities

• Grant Compliance Oversight (Ongoing): Monitor all project activities to ensure compliance with ARC funding requirements, federal guidelines, and contractual obligations.
• Documentation & Recordkeeping (Continuous): Maintain organized, audit-ready documentation including deliverables, financial records, and supporting materials.
• Reporting & Submission Management (Recurring): Support preparation and submission of required progress reports, compliance documentation, and final project reports.
• Audit Readiness & Support (Milestone-Driven): Prepare project records for audit reviews and support responses to compliance inquiries from funders or auditors.
• Policy & Process Alignment (Phase-Driven): Ensure project processes align with federal, state, and institutional compliance requirements; recommend improvements where needed.
• Cross-Functional Coordination (Continuous): Work with project team members to ensure compliance requirements are understood, implemented, and documented across all workstreams.
• Risk Identification & Mitigation (Ongoing): Identify compliance risks and support development of mitigation strategies to reduce exposure and ensure project integrity.

Required Qualifications

Experience in grant compliance, federal program administration, or regulatory oversight; strong understanding of documentation and reporting requirements; attention to detail; ability to manage multiple compliance processes simultaneously.

Certifications

Not required, but compliance or grants management certifications preferred.

Highly Valued Certifications

Certified Grants Management Specialist (CGMS) or equivalent experience.

Key Competencies

• Grant Compliance
• Documentation Management
• Audit Preparation
• Attention to Detail
• Risk Management
• Reporting
• Communication
• Organizational Skills

U.S. Citizenship Requirement

This position is restricted to U.S. citizens only in accordance with federal contract requirements. Applicants must provide proof of U.S. citizenship (such as a U.S. passport, birth certificate, or Certificate of Naturalization) prior to employment. Non-citizens, including lawful permanent residents (Green Card holders), are not eligible for this role.

Equal Employment Opportunity

BVA Bears IT Solutions is committed to providing equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetic information, military/veteran status, or any other characteristic protected by law.

Flexible work from home options available.