Grant Billing Specialist

Boys & Girls Clubs of Southern Nevada; Las Vegas (NV); Presencial; USD 55 000 - 85 000; Tempo integral

Resumo da oferta

Boys & Girls Clubs of Southern Nevada seeks a Grants Billing Specialist to manage administration, billing, reporting, and compliance for grant-funded programs. You will prepare reimbursement requests, ensure audit-ready records, and coordinate with program and finance staff to meet funding requirements.

Qualifications include a minimum of two years in grant reporting or related admin work, proficiency with Microsoft Office, and strong organizational skills.

Qualificações

• Two years of related experience in administrative, payroll, and/or grant reporting.
• Experience with federal grants management and/or federal regulations compliance is a plus.
• Excellent written and verbal communication skills; able to convey information clearly to diverse audiences.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsabilidades

• Prepare, complete, and submit grant reimbursement requests and fund drawdowns as required.
• Compile, review, and verify supporting documentation for grants.
• Monitor expenditures against budgets and ensure allowability and proper documentation.
• Maintain grant billing schedules to ensure timely reimbursements.
• Assist with annual audits, monitoring visits, and compliance reviews.

Conhecimentos

Grant reporting

Federal grants management

Communication skills

Organizational skills

Microsoft Office

Data management

Confidentiality

Formação académica

High School Diploma or GED

Bachelor's degree preferred

Ferramentas

Microsoft Office Suite

Database software

Spreadsheet tools

Descrição da oferta de emprego

The Grants Billing Specialist is responsible for the administration, billing, reporting, and compliance functions associated with the organization's grant-funded programs. This position prepares reimbursement requests, financial and narrative reports, maintains grant records, monitors expenditures against approved budgets, and coordinates with program and finance staff to ensure compliance with federal, state, local, and private funding requirements. The role also provides administrative and clerical support related to grant management and financial documentation.

The essential job duties for this role include:

• Prepare, complete, and submit accurate and timely grant reimbursement requests, claims, and fund drawdowns in accordance with grant agreements, funder requirements, and submission deadlines.
• Compile, review, and verify supporting documentation, including attendance records, payroll allocations, expense reports, and other required financial records.
• Monitor expenditures against approved grant budgets and identify discrepancies requiring resolution. Coordinate with program and finance staff to ensure expenditures are allowable, properly documented, and compliant with funding requirements.
• Establish and maintain grant billing schedules to ensure timely reimbursement submissions and maximize organizational cash flow.
• Prepare and submit financial reports in accordance with funding requirements.
• Maintain reporting schedules and track deadlines to ensure timely submissions for all active grants.
• Collaborate with program, accounting, and development teams to gather necessary information for reports and ensure compliance with funding guidelines.
• Maintain complete and accurate grant files, supporting documentation, and electronic records that are audit-ready and compliant with organizational policies and grant requirements.
• Assist with annual audits, monitoring visits, quality assurance reviews, and other compliance-related examinations by gathering and organizing required documentation.
• Maintain productive working relationships with grantors, agency representatives, and community partners associated with funded programs.

Administrative Support

• Develop, document, and maintain protocols and desk manuals for grant billing, reporting, and compliance processes.
• Provide training and technical assistance to staff on grant reporting and documentation requirements.
• Coordinate with internal teams to ensure consistent understanding and implementation of grant requirements across the organization.
• Attend grantor meetings, webinars, training sessions, and other professional development opportunities necessary to remain current on funding requirements and compliance standards.
• Participate in staff meetings, training opportunities, and process improvement initiatives.

Additional Responsibilities

• May be assigned other duties as requested by supervisor.

Skills/Knowledge Required

• High School Diploma or GED required; bachelor’s degree preferred.
• Minimum of two years of related experience in administrative, payroll, and/or grant reporting.
• Experience with federal grants management and/or federal regulations compliance a plus
• Excellent written and verbal communication skills; able to convey information clearly to diverse audiences.
• Strong organizational and time management skills, with the ability to manage multiple projects and deadlines.
• High attention to detail with demonstrated accuracy in data management and reporting.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database/spreadsheet tools.
• Strong problem-solving skills and ability to anticipate and address potential issues proactively.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Commitment to providing exceptional customer service to internal and external stakeholders.

Physical Requirements

• Ability to sit, stand, or walk for prolonged periods and stoop and kneel occasionally.
• Ability to speak and hear to use telephone and conduct meetings.
• Ability to effectively use a computer and standard office equipment.
• Ability to lift papers, files, and office supplies up to 10 pounds.
• Ability to push, pull, reach for, and lift articles as required.

Driving Position: Must be at least 21 years of age, with valid Nevada driver’s license and good driving record. Use of a personal vehicle may be required and mileage is reimbursed.

Disclaimer:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.