Grant Assistant (Hybrid) - Pediatrics Central Administration

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,163 - 45,254; Full time

Benefits offered by this job

Vacation time

Health insurance

Transit pass

Retirement plan

Job summary

Washington University in St. Louis is seeking a Pediatrics Pre-Award Support Specialist to provide administrative and technical support for pre-award activities related to pediatric research grants and projects.

The role includes reviewing NIH guidelines, budgeting, preparing approvals, submitting proposals, tracking grants, and assisting principal investigators with required documents and compliance. The position requires collaboration with researchers and staff, maintaining grant files, and

Qualifications

• Bachelor’s degree required.
• Grant budgeting and submission experience helpful.
• Knowledge of NIH guidelines and research compliance is a plus.

Responsibilities

• Reviews and interprets grant guidelines from NIH and other agencies.
• Formulates grant and study budgets; enters documents and secures approvals.
• Prepares internal approval documents for proposals and obtains signatures.

Education

Bachelor’s degree

Tools

Workday

RMS

SUBS

Job description

Position Summary

We are seeking a dedicated and detail‑oriented Pediatrics Pre‑Award Support Specialist to join our dynamic team. The successful candidate will play a vital role in providing comprehensive administrative and technical support for pre‑award functions related to pediatric research grants and projects. This position involves coordinating with principal investigators, research staff, and various stakeholders to ensure the successful preparation and submission of grant proposals.

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Job Description

Primary Duties & Responsibilities

• Reviews and interprets grant guidelines from NIH and other varying foundations/agencies.
• Formulates grant & study budgets according to established norms, enters documents, secures approvals, and establishes multidisciplinary research project control.
• Prepares internal approval documents for proposals (PC form) and obtains signatures.
• Works with Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines. Uploads and reviews all agency forms for submission. Enters grant budgeting documents online.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Assists PIs with internal and external requests for grant‑related information (i.e., current biosketches, trainee information, human/animal protocol approvals and other support).
• Updates grant lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.

Research Compliance

• Ensures all compliance documents are in order at time of award (IRB, IACUC, etc.).
• Assists PIs in preparation of annual progress reports as needed.

Post‑award Activities (May Assist)

• Entering and tracking in the online database of grants submitted, awarded, rejected, etc.

Assists senior leadership with special projects as requested.

Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.
• Repetitive wrist, hand or finger movement (PC typing).

Equipment

• Office equipment.

Education

Required Qualifications: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications and Professional Licenses

No specific certification or professional license is required for this position.

Work Experience

No specific work experience is required for this position.

Skills

Not Applicable

Driver's License

A driver’s license is not required for this position.

Preferred Qualifications

• Knowledge of Workday, RMS (Research Management System) and SUBS system.
• Knowledge of agency guidelines.

Grade

G08-H

Salary Range

$21.17 – $32.85 per hour

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U‑Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians.

Family

• 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.