Senior Research Administrator (Remote) - Radiology

Washington University in St. Louis; Missouri; On-site; USD 75,000 - 129,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro transit benefits

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking a senior administrator to manage pre-award and post-award activities, oversee research budgets, and provide governance for personnel, payroll, and operations across large divisions.

The role leads staff, trains teams, and ensures policy compliance throughout the research lifecycle. The position requires strong budgeting, payroll, and grants administration expertise, with a focus on process improvements and cross-unit collaboration to support the

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Master’s degree preferred.
• Strong record of managing budgets and payroll in research administration.

Responsibilities

• Oversees the department’s research administration and improvements for senior leadership approval.
• Prepares, monitors, analyzes, and reports division budgets.
• Supervises and trains staff in grant and contract proposal submission.
• Oversees pre-award, post-award activities and payroll/purchasing functions.
• Maintains personnel records and oversees interviewing, hiring and staff evaluation.
• Ensures compliance with internal and external policies governing research.
• Acts as liaison among department, school, university, and external partners.
• Participates in policy development, training, and special projects.

Skills

Analytical Thinking

Computer Literacy

Decision Making

Independent Judgment

Influencing Skills

Interpersonal Communication

Methodical Problem Solving

Oral Communications

Persuasion

Self-Organization

Spreadsheets

Supervisory Management

Word Processing

Written Communication

Education

Bachelor’s degree

Master's degree

Job description

Position Summary

Manage pre-award activities, perform post-award activities, and provide research administration oversight including personnel, payroll, budgeting, and operations management for large and complex divisions/units.

Job Description

Primary Duties & Responsibilities

• Oversees the department’s research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
• Prepares, monitors, analyzes, manages and reports research division budgets.
• Supervises and trains others in the submission of grant and contract proposals.
• May oversee the submission and post award activities of research or clinical trial studies.
• Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.
• Supervises the purchasing function, ensuring maximum utilization of funds.
• Prepares and manages annual salary planning process.
• Responsible for communicating and administering all policies and procedures to faculty and staff.
• Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
• Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel).
• Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
• Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
• Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
• Maintains professional public relations and efficiently handles complaints.
• Serves as liaison in matters relating to research activities between the Department, School, University, outside agencies and collaborative institutions.
• Completes special projects as directed by senior leadership.
• Organizes and attends meetings and conferences and participate in various Departmental and University committees.
• Maintains confidential files.

Working Conditions

Job Location/Working Conditions: Normal office environment.

Physical Effort: Typically sitting at desk or table. Repetitive wrist, hand or finger movement.

Equipment: Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Location

Remote, US

Scheduled Hours

40

Education

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications / Professional Licenses

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

Accounting (7 Years), Grants Administration (3 Years)

No additional work experience unless stated elsewhere in the job posting.

Skills

Not Applicable

Analytical Thinking, Computer Literacy, Decision Making, Independent Judgment, Influencing Skills, Interpersonal Communication, Methodical Problem Solving, Oral Communications, Persuasion, Self-Organization (Business), Spreadsheets, Supervisory Management, Word Proccessing, Written Communication

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Master's degree

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.